Stand out from the crowd with Ceequel®
Here at Elf productivity we offer a range of services that intertwine together to form our Ceequel software suite. Each module can help you as a business deal with the different time consuming tasks your departments face on a daily basis. For example our easy to use time and attendance suite has revolutionised the way in which hundreds of organisations gather n track their employee attendance information.
Here at Elf Productivity Ltd we offer a wide variety of products and services to our clients. Over 30 years of collective experience within the time and attendance market allows us to provide you with unparalleled industry knowledge and expertise. Why not check out this inforgraphic for more information about what is is we do.
Access control is now an essential tool to have when it comes to the protection of your employees, company property and information. Not having an access control system in place means your potentially putting the well being of your entire organisation at risk. Elf Productivity’s Access Control system allows you to restrict access on a door by door basis.
Access control within a business does much more than just locking a door. It’s now seen as a vital tool to protect your employees, their private property and the data, records and intellectual property of your business.
If your company doesn’t have an Access Control system in place – then not only are you potentially putting the well being of your employees at risk – your entire business is at risk.
Elf Productivity’s Ceequel Access Control System revolutionises the way which companies secure their sites. The flexibility of Ceequel® Access Control enables you to proactively manage access to areas of your organisation. The software functions across LAN, WAN or even through the cloud – allowing for a single, company-wide Access Control Solution.
Access control within your business isn’t just limited to doors. Elf’s Ceequel® Access Control can be used to provide secure, authorised access to car park barriers, gate, lifts, power shutters, roller doors and turnstiles – restricting access to all parts of your organisation.
Elf Productivity’s IP based access control system works by using your current Cat5/6 networking infrastructure, providing for greater manageability and reduced support costs.
Integrating your Access Control solution with Elf’s time and attendance / Human Resource modules, enables you to manage all your business processes in one easy to use platform. Having one centralised solution means that you can provide your employees with one simple solution for all locations and divisions of your company.
Your Access Control system can be used as your company’s fire register as each door, barrier or turnstile etc can be set up to identify if a person is in or out of the premises. All information is collected in real time meaning fire registers are kept constantly up to date.
Fire register assembly points can be configured within the system and upon the sounding of the fire alarm an accurate employee lists can be sent through to designated fire marshals by email or sent through to network printers.
Your restricted doors would also be set up to automatically release when the alarm sounds.
If you would like more information on how access control can revolutionise the way in which your company secures their sites then contact us today!
Finding ways in which to save money is crucial for any business. Yet many organisations are unaware of just how much employee absences are costing them. A recent study completed by XpertHR looked at absence rates and costs within UK businesses and uncovered which regions had the highest and lowest rates.
High absence rates cost money, don’t believe me? Check out this infographic we have created around a recent survey done by XpertHR on absence rates within the UK and the impact they have on business costs. If you would like to know more about how you can reduce your company’s absence rates, whilst saving yourself time and money, Contact us today!
Managing your businesses human resource department is often a timely job. This is due to the extensive number of things HR have to complete on a day by day basis as well as also making sure they abide by certain processes. Implementing an easy to use time and attendance system into your business can help simplify the way in HR processes are completed.
Managing your human resource department can often be a time-hungry job for many organisations. Often because many HR departments have a high number of tasks to be completed at one time and each task has to follow processes – often with legal implications.
Introducing an easy to use time and attendance system (incorporating HR) can help simplify the way in which some of these tasks are undertaken and provides one centralised solution that can be accessible to all departments within your business.
Our time and attendance system acts as one central database, and contains all data and records information to effectively and efficiently manage your employee’s. As Ceequel® (Elf’s Time and Attendance/ HR Software Suite) co exists on one core database, managing the life of an employee whilst employed by your company, becomes a much simplified responsibility. Information is shared real-time to all modules and having one single database removes the need for double keying and thee possibility of your business having duplicate data within the system.
Employee clocking times are automatically stored within the database and absence codes can be configured to help the system recognise the reasoning behind any missed clocking’s. This information is visible to all departments including HR and payroll – ensuring that wage information is correct at the time of processing.
Your line managers have the ability to view all planned absences including training days – for all their direct reports – providing them the ability to manage staffing levels and ensure that productivity of their department remains within business parameters.
With the use of shift patterns, rosters and rotations – your system can be configured to recognise working days and rest days – whilst accurately calculating absences. The system can then report on these absences to support your policies – such as Bradford Factor.
Exceptions can also be customised to suit your business rules and can cope with even the most complex of shift patterns. Our time and attendance system even provides you with the ability to report nightshift hours on the same day and allows you to setup true flexitime.
The Mail merge facility within the Human Resource module of Elf’s Ceequel® Software Suite – allows you to filter your employees by any data you hold within the system – this may include; true age, cost centre, length of service, holiday entitlement, or any other field stored. Once employees have been identified by the system a letter or document can be automatically merged with each employee’s details and then printed and/or stored against an individual’s record.
Letter templates including, offer letters, contracts of employments, pension auto-enrolment etc can also be stored for future use.
For more information about how we could help you simplify your HR department’s day to day business processes, contact us today!
Keeping track of your employees time and attendance is an important part of any organisation. Recording this data helps to streamline your business processes and relieves the unneeded stress on both your payroll and HR department. With the use of a time and attendance system both of the above processes can be achieved in a simplistic way.
Time management is a crucial process in all organisations. Without it there’s a very good chance your business wouldn’t be where it is today. Time management systems monitor your employee’s time & attendance on a day-to-day basis. This data often includes calculated hours worked and should even provide breakdown information of jobs, operations or activities – productive and non-productive. The data reordered is accurate streamlining your payroll department’s processes by removing the manual calculations surrounding hours worked (incl. overtime), absences paid or even bonuses.
With the assistance of Elf Productivity’s – absence management module, Ceequel Time and Attendance can now do a lot more than just track the hour’s an employee works. Ceequel now monitors minutes, hours, half or full day absences by individual employees and picks up on whether the absence was authorised or unauthorised. Absences are also available to be viewed by department, cost centre and location. This makes it easier than ever to stay on top of what’s happening within your organisation at any-one-time.
Ceequel Time and Attendance also delivers advanced calculations; such as the ability to identify employees who have a long period of absence – as opposed to those who have sporadic periods of absence often over a long period of time. Elf Productivity’s Ceequel system provides this level of in-depth analysis through the use of configurable absence codes and will even cater for shift-rest-days.
Data such as hours or gross wages can easily be passed from Ceequel time & attendance through to your payroll department.
All data within Elf Productivity’s Ceequel Software Suite shares a single database, eradicating double keying of data. Data is real-time and all modules have access to the same data instantly.
Businesses truly looking for process improvements, transparency of information and enhanced people management should only look at a single solution that integrates Time & Attendance system with Human Resources.
A single combined system contains accurate information on each employee’s life with the business. This will include start dates, finish dates, duration of working day, hours worked. This means that if an employee doesn’t clock in to the system on a day they are due to work the correct absence code will be generated for all departments to see. In addition to this your human resource department has the ability to input more information such as reason for absence, attach a sick note or a return to work form.
Even-more-so a visionary company looking to drive their organisation and maximise efficiencies will further enhance their single (Time & Attendance and HR) system by introducing Employee Self Service.
Elf productivity’s hardware is industry standard and is also designed with the future in mind. Data capture communications are generally TCP/IP and are in true real-time. For remote clocking terminals communications can be established via mobile phone data sim cards or alternatively why not implement both Android and iPhone iClock applications. Not only can you clock using the apps but at the same time as capturing your clocking time – the system also captures the longitude and latitude of the device.
There are various technology types available to collect the data including, barcode, proximity fob, proximity card, fingerprint, hand or face biometric.
If you’re looking for one integrated system that will not only manage all of your business needs but also simplify your processes – contact us today!
Keeping track of your workforce’s time and attendance data no longer needs to be a daunting task for your organisation. Elf Productivity’s Ceequel software suite allows your business to record and manage all of your individual employee data in one place on an easy to use platform. Our time and attendance system is entirely browser based saving your business time and money.
Keeping track of individual employee working times, holiday allowances and rate of pay can be a daunting task for human resource and payroll departments. Elf’s time and attendance software relieves this stress by devolving the management of employee groups – to the relevant line manager. Line managers have access to a browser based system, allowing them to maintain and amend their employees holiday time and sick leave together with their teams, individual clocking’s. Having this information at your Managers’ fingertips creates a multitude of benefits – including (but not limited to) the following:-
1. Improve visibility:
As a business, should you require you’re employees to clock in and out of attendance and identify those who are working too many or too few hours. Elf’s Ceequel® Time & Attendance Software Suite provides your managers the ability to do just this in real-time, even breaking down this absence by employee’s who are late, manipulating your working guidelines or constantly breaching the EU Working week regulations. Thus ensuring that employees pay data is correct and that the company can correctly report and identify any breaches in policy.
Through Ceequel’s Employee Self Service – Employees can view the same data (lateness, clocking’s & premiums) via any device with internet connectivity and a browser* – removing unnecessary communications with Human Resources.
2. Eliminates the ability to fraud time:
Companies once measured their employee’s time and attendance using paper based capture mechanisms, (requiring the employee to write down their individual working time and attendance). This was often abused as it allowed people who were perhaps late, or who finished early, to submit incorrect information on their time-sheet. Elf’s Ceequel® T&A system records in real time, eliminating the opportunity for employees to amend this information.
3. Payroll simplified:
Payroll is now even easier than ever with Elf’s Ceequel® T&A solution. With all of your employee’s time and attendance data stored in one place, premiums calculated effortlessly and efficiently (with no manual intervention) – your payroll department can, process pay runs in a fraction of the time.
4. Reduces the number of disputes:
When it comes to enforcing your business policies, such as lateness, holiday entitlement and absences through sick – companies who do not have a fully integrated Time & Attendance and Human Resource Management Software – often have difficulties providing the supporting evidence to correctly manage their employees.
With the use of Elf Productivity’s Time & Attendance and Human Resource Management Software companies can have clearer visibility when employees need to be closely managed. Capturing this data at an early stage – saves UK businesses a substantial amount of money – invested in employee retention/replacement.
If you’re looking to improve productivity, simplify your processes, increase the knowledge of your organisation and ultimately save money – contact us today!
Creating a successful Human Recourse strategy that pleases all of your employees can be an impossible task for many organisations. In order for your strategy to work, all stages need to piece together and each section requires thorough planning. A Human Resource strategy should always consist of four stages.
Are you struggling to implement a successful Human Resource strategy that keeps all your employees happy? Follow these simple guidelines to create a flexible strategy that works in many situations.
Human resource strategy encompasses four different stages: focus, flow, maturity, and execution. The focus of a human resources strategy concerns its goals and end result. For example, you may want to create a reward system for successful employees to improve morale. That can be your strategy’s “focus”.
Then, you need to worry about “flow”, or the process of implementing this focus. Let’s say you want to give your employees £50 restaurant gift cards if they work overtime to finish a project. Flow helps you decide what cards to get, how to pay for them, and how they will be distributed.
Maturity is the stage where you have to deal with any changes, good or bad, that affect your original strategy. Let’s say that a workplace poll reveals that almost none of your employees like the particular restaurant you’ve chosen. During the “maturity” stage, you deal with problems like these and solve them. Most of the difficult work will be accomplished in this stage, especially if you continue to run into problems.
Once your strategy concept has matured, you can move to execution. Sticking with the gift card idea, this stage might consist of purchasing the gift cards, deciding who gets them, and distributing them. While this stage can have its own problems, in a well-planned strategy, it’s often the easiest.
If you have any more information about human resource strategy, please contact us today.
In this day and age many businesses outsource at least a few of their business processes, the most common being their human resource functions. This is often because businesses feel that the outsourced company can provide them with a higher level of expertise.
When you are evaluating which business functions should be outsourced, you should ask yourself if you can get the same results when you hire someone internally to do the job. If you do not think you can get the same level of expertise, you may want to consider outsourcing. Today, you will find that many businesses outsource at least a few of their human resources functions. Even the companies who have a department filled with quality HR professionals are likely to outsource at least one of their human resources functions.
Every company will give you different reasons on how they knew when to seek help with their human resource operations. However, you will find that many of their answers will have common explanations.
Lower Costs
Businesses are always looking for ways to cut down on expenses. One of the largest expenses that a business can have is the salaries of the staff, but as expensive as this may be, if there are no employees, then the business cannot operate. Businesses want to find solutions that are affordable, but still allow their business to continue flowing smoothly; one of the best solutions is to outsource human resources.
Minimising Mistakes
UK Labour Law enforces many regulations, these regulations have an impact on millions of employers and employees every single day. When you combine those regulations with other laws and regulations, it can definitely cause plenty of headaches for professionals to ensure the company is following all the rules. By outsourcing your HR functions, you will have help in understanding the laws and regulations that must be followed.
It does not matter if your business is looking for a complete solution or if you just need a solution that will supplement the processes you already have, outsourcing your human resources functions will be sure to lower your expenses, minimise the mistakes, and improve your business’ overall production.
If you want to take better care of your business and your employees, contact us for additional information.
Your Human Resource department is the centre of your organisation. It relays messages to every department and is key in making sure all company and employee data is tracked and up to date. Without a fully functioning HR department your business would run into turmoil.
Your HR department is the nervous system of your business. It routes messages from every other department, and ensures that everyone gets necessary information in order to keep things working smoothly. Whether it’s making sure that new employees have all their data in the system, or ensuring that transfers, promotions, etc. are all tracked, human resources is the department in charge.
So why make HR’s job any more difficult than it already is?
A Single, Unified Network to Make Human Resources Happy
Computer networks are the major tools businesses use to keep track of all their information. These networks store customer information, employee information, create time tables, keep track of order numbers, and handle all of the heavy lifting your company needs. If you’re using multiple networks, though, you’re driving your HR people crazy.
Imagine this scenario: you have two departments. Your employees report to the first department, and tell the Department-One people how many hours they’ve worked, the Department-One people write it down, walk across the hall, and hand their notes to the Department-Two people, the Department-Two people then take those notes, and input the hours worked into their own machines.
Why would you use such a convoluted system? Why not cut out the first department entirely, reducing the number of steps you’re taking and ensuring that fewer mistakes being made? The same questions would apply to using an outdated software suite, or attempting to use multiple suites that can’t talk to each other.
One Software, One Company
Elf Productivity Ltd. set out to create a unique software suite that would allow your business to do everything, without having to switch back and forth: it’s a time clock, a database, a communication network, and all the different sections can be password protected as you see fit.
If you want to see increased productivity, fewer headaches, and faster results in your business, then contact us today to see how our unique software solutions can help you.