Employee self service is a cutting edge system that allows your employees faster access to any payroll information they may need as well as providing them with the ability to change their tax withholdings, personal details and bank information all without the need to contact HR.
If you are reading this then you may already have an idea of what employee self service (ESS) does, but if you are lost, we will give a quick explanation of what employee self service can do. When your employees use ESS they can have faster access to any payroll information they may need, including previous cheque stubs and tax statements. Additionally, employee self service allows employees to change their tax withholdings, mailing address, or direct deposit information without needing to contact Human Resources Department. Employees also have access to their personal information, schedules, documents, and company messages. That is a basic overview of what ESS can do for your employees. Once you have decided that employee self service sounds like a fit for your company and you want to implement this new technology, here are a few steps that will make ESS easier to use.
Common Goals
Are all the various departments in your business working towards the same goal? The goal should be to improve your employees’ happiness, increase production and increase profits. Employee self service software will free up your finance department and human resources department to focus on other aspects of operation, not need to search for every little piece of information an employee may need, or to always be changing personal information. Additionally, ESS opens up straightforward lines of communication for all your employees to work together, send invoices and set up meetings.
Daily Activities
Employees are more likely to use ESS on a regular basis if they have full access to all the capabilities it offers. You can set it up so that employees can easily clock in and out from work, view their schedule, and apply for paid time off; all of these actions can be done from anywhere. You can set up a shared schedule so that employees can easily have others cover for them in case of emergency, or appointments, so that you never need to worry about if you have a certain position covered. Employee self service can also allow access to all handbooks, documents, and OSHA policies, leading to a safer and more experienced workplace. Moreover, with ESS, messages can be sent to all employees and departments at the same time.
Train Employees
As fast as technology changes, there are still people out there that do not understand how to work new programs right away. Take the time to train all your employees how to use ESS to their advantage. Your software company should offer some type of hands on training and educational tools to increase everyone’s understanding of all the features offered by employee self service.
Taking these simple steps and doing the research beforehand to make sure your software is user friendly will make it easier for all your employees to adapt to the new programs and make full use of all the benefits it offers. Contact us to find out more about employee self service and other tips and tricks of putting it into operation.