Human Resources – Page 3 – Time and Attendance

A Growing Mature Workforce and What to Do About It

The BBC reported recently on the RSPCA receiving an official warning from the Charity Commission. The warning was issued after interim CEO Michael Ward received a 6 figure sum as a payoff; allegedly the result of challenging the recruitment process.

Michael Ward was appointed interim Chief Executive in June 2017; however he claimed he was a victim of age discrimination when a younger candidate was appointed to the role permanently. He stated that he did not get the permanent post due to his age and the RSPCA subsequently paid out a sum well over his £150,000 salary.

How old is Michael Ward?

Michael is 57 years old.

Every day there appears to be something else reported in the media, whether that is social or economic, regarding an ever present, growing, ageing workforce.

Surely workers shouldn’t be made to feel that they have nothing else to offer within the workplace, once they have reached 50 and beyond?

Sadly, discrimination on the shop-floor and indeed the office isn’t new. Workers from all sides of the social spectrum have experienced it.

From part-time workers, to new parents returning to work and finding their position isn’t the one they left behind when they embarked on their maternity/paternity leave. Inexperienced adolescents on training schemes, or mature workers considered “too long in the tooth” for a real shot at promotion or leadership.

How times have changed.

Thirty years ago, had you decided to carry on working after the ages of 60 and 65 respectively, you would’ve been looked at incredulously.

Sadly in today’s economic climate that is not the case and unfortunately for the majority, it is not a choice.

Today the country has a serious issue right under its nose; a very real mature workforce and it is G R O W I N G!

The retirement age in the UK has risen considerably. From next year the State Pension Age will increase again for both men and women, rising to 66 by October 2020. Another increase by the Government is planned between 2026 and 2028, where it will then rise from 66 to 67 years.

State pensions saved hard for retirement, now not accessible until the worker is almost 70!

The pride and joy that is our NHS has certainly done its job well over the last 70 years but at the same time, it probably hasn’t helped. With better and more accessible healthcare, the NHS has become a victim of its own success.

With improved standards of living and better employment rights, people are now quite easily reaching 90 and 100 years old, however, with no real structure in place to provide for this ageing population, the mature workforce has little or no option but to carry on working.

Workers in their 70’s or even 80’s are being reported as to still be “clocking in” via the national and local media.

So, what do we do about it and what methods are you putting into place to take care of the “Baby Boomer” and subsequent “Generation X” age groups?

With the onset of AI, you as an employer not only have a duty of care but a responsibility to re-train your mature workforce. With remote and flexible working now becoming more and more mainstream, this is the most obvious option available, for ALL your employees.

With a more generational workforce in place, companies will have the benefit of both worlds; youth and vitality vs experience and wisdom.

With that information on board, if you haven’t looked at the options out there to cater for your employees, isn’t it time that you did?

ELF Productivity Ltd is at the forefront when it comes to managing your workforce successfully, effectively and efficiently.

CEEQUEL® Biometric Time and Attendance software suite is developed in-house by our team of highly skilled and experienced developers. With software modules available for every possibility and a solution for EVERY Human Resource department issue, CEEQUEL® is the essential daily “tool “that your business needs.

Whether that need is the company incorporating a training matrix for an apprenticeship placement, performing a return to work interview for maternity/paternity leave or granting flexible working shift patterns and remote working, CEEQUEL® is THE collaborator that your company necessitates.

CEEQUEL® software is at the cutting edge in terms of originality, innovation and uniqueness.

Where others follow, CEEQUEL® leads.

If you are interested in implementing a real change in your company’s Time and Attendance processes, a change that benefits your ENTIRE workforce, download the brochure portfolio and contact the sales department today on 01257 256000, for a free no obligation quotation and demonstration of CEEQUEL® software.

Are You Gonna Go My Way?

We’ve all fallen in love with John Redmond and Kayleigh Kitson from Car Share. A series’ which highlighted two work colleagues sharing the daily commute together and introduced us to two of the most popular and adorable characters ever created by Peter Kay and Sian Gibson.

Peter and Sian’s witty, comic timing and observational comedy, was crucial in bringing to life an otherwise tedious subject.

Miss Kitson, she’s as giddy and dizzy as they come, a very likeable and effervescent character but what was she really like?

Well, she liked a tipple or 10 (remember the “Cheeky Vimto” session) therefore she was prone to the odd hangover. She was partial to knocking out the odd “tune” via Forever FM, knew what she wanted and wasn’t afraid to go after it and she really, really, REALLY wanted to be on John’s “Christmas team!”

This brings us to her partner in crime; John Redmond. Mr Belt and Braces himself, the quintessential image of middle management. A mild-mannered gentleman, who loved to “push the envelope”, his “Nan Rose” and his band “Compendium”; probably in that order.

But, what was he actually like?

Well, underneath the surface, John liked things just as they were. He didn’t like to “rock the boat” or venture any change within his orderly life. John, unlike Kayleigh, was not a risk taker, he was mellow, easy going and laid back; except when faced with a fugitive in the shape of an incontinent monkey!!

John and Kayleigh, two very diverse personalities and who, under different circumstances, probably would’ve just about managed to nod to each other in the staff canteen.

If you, like most of the ELF Team, especially the “ELF Boss” were hooked on the series’ and were genuinely sad to see it end, then you would’ve recognised not only yourself in the banter about HR, management, staff and shifts but your colleagues too.

Remember “Stink Ray” the VERY loud, back-seat driving smelly fishmonger? “Back in Okinawa, it was BOOM TIME!!”

Joking aside, if you looked beyond the witty repartee, the series’ brought to the forefront a very real issue, a daily commuting battle, a battle which Kayleigh endured, to make it into work on time.

On closer inspection, at one stage, Kayleigh’s commute consisted of the following;

A walk to the bus stop
A bus ride to the train station and subsequent train journey
Another bus ride or walk, depending on the weather, into work

Repeat for the return journey!

How would you fare if that was your commute every single day?

According to a recent article reported by a leading HR magazine, Inchcape research has discovered that 18.6 million UK workers commute daily by car and out of those, just 12.3 million car share. The research concluded that the average weekly spend on driving to work equated to £38.72 per motorist and from that, the yearly spend tallied up to more than £1,700.00!

That’s a lot of gas!

If 4 people were to car share twice weekly, based on the figures produced, each would save £527.00 annually.

According to Lifeshare.com and reported in the same article, CEO Ali Clabburn stated “If the UK’s motorists’ car shared for just one day, not only would they save money but congestion and pollution would be reduced by 10% and traffic jams by 20%”

So is car-pooling the only other option available out there? Are we to follow Peter Kay’s lead and Car Share?

Whilst great for a TV series and the obvious friendship benefits, access to a car-pooling scheme within a business isn’t always forthcoming or feasible.

Unfortunately, back in the real world, car sharing, walking or cycling to work just isn’t workable for a lot of people, especially those with child-care obligations

If pressed, every worker would admit, that although they love where they work and the people etc, they would prefer to be spared the costly, daily commute at the dreaded peak times. Throw into the mix the most recent mis-management of the UK’s sub-standard rail network and you get the picture.

So, what if there WAS another way?

Flexible and remote working possibilities are now becoming more and more mainstream within the workplace. If this is not an option your company has considered before, there has never been a better time for you to pursue it.

Potential new employees now consider flexible working to be a standard option offered within their remuneration package. It is now proving to be a deciding factor when job hunting; throw a remote working prospect into the job offer and you are heading in the right direction.

If you aren’t already aware, Brexit has pushed the recruitment process further into the public eye with an apparent skills shortage now a real possibility; the whole recruitment process needs to be approached a little more differently.

Candidates are able to pick and choose job opportunities like never before.

This is where ELF Productivity can step in and help you.

ELF Productivity Ltd, authors of CEEQUEL® software suite is at the forefront when it comes to Time and Attendance processes, Human Resource Management and flexible working options for ALL businesses.

Mobile clocking applications for Android, Apple and Windows devices, along with CEEQUEL® Human Resources and E-Manager modules, will free your management team from time consuming administration tasks, whilst at the same time streamlining your Time and Attendance processes; giving you the edge over your competitors.

CEEQUEL® Employee Self Service, software that hands over more control to your employees. Installed in a centralised area or alternatively on a PC, this module can be accessed via employees’ smart phones or tablets. Flexi-Time requests, holidays, shift rotas etc. can all be requested via this module.

Remote working is not to be feared with CEEQUEL®, as an employee’s clocking times are recorded in Real-Time, enabling you to pinpoint their location exactly.

With employees’ well-being and lifestyle improved, this will make for a happier, relaxed and more content workforce.

With the summer drawing to a close and the new academic year almost upon us, the daily commute and all that entails, will soon rear its ugly head again. The scorching summer heatwave, Royal Wedding and World Cup matches, will all be dim and distant memories.

With that in mind, would you not like to take that step and consider another alternative for your workplace? Would your workforce not benefit from a more flexible working pattern this autumn?

Are you willing to consider introducing remote working for perhaps the first time?

If, unlike John Redmond, you WOULD like to “rock the boat” and be more like Miss Kitson and see a real change and transformation in your company’s Time and Attendance processes, contact ELF Productivity’s Sales Office today on 01257 256000 for a free, no obligation quotation and demonstration of CEEQUEL® software.

If you feel your company would benefit from the unrivalled product that is CEEQUEL® software suite, please feel free to download our brochure catalogue here and comprehend today all that can be achieved in your workplace.

Grease Is The Word

“I got chills, they’re multiplying”! Have a read of our latest blog post and discover how the original is ALWAYS the best.

This year sees the 40th Anniversary of that timeless classic movie of 1950’s teenage angst….. GREASE!

That’s right, the all singing, all dancing, hand-jiving ageless flick which turned Olivia Newton John and John Travolta into overnight stars, has reached the BIG 40!

To understand how Grease became THE movie of 1978 – if not all time, Vince Fontaine probably sums it up the best with his understated line “It doesn’t matter if you win or lose; it’s what you do with your dancin’ shoes”

Admit it; you really didn’t think that 40 years had passed by since you were singing “Summer Nights” and declaring “Sandy! You just can’t walk out of a drive-in”!

Time, unfortunately for everyone, really does have a habit of ticking by.

Even though 1978 still seems like yesterday for some of you; long hot summers, Spangles and Marathon bars (ask your Mum) does anyone remember or even realise that there was actually a sequel to Grease in the 1980’s?

Even though there were some great films in the ‘80’s, Grease 2 sadly isn’t one of them.

Released with great hype and expectation, the film has the same style of characters but without any of the original “chemistry “or endearing quality that everyone felt with The Pink Ladies and the T-Birds. By trying to recreate the original and as we all know you can’t improve on the genuine article, they produced a big fat dud! Ultimately, that familiar sense of “this is not what I was expecting” kicked in. The cinema paying public definitely weren’t “Hopelessly Devoted” to THIS sequel and gave it a big thumbs down!

To be fair, how can you improve on something that was so imaginative, so creative, that even now 40 years later, is still adored?

Sadly, this is what it can feel like with Time & Attendance Management systems. On the surface they may look and sound alike but not all Time & Attendance software is the same.

Here at ELF Productivity Limited, authors of the original CEEQUEL® software suite, we have been at the forefront of Biometric Time & Attendance and Human Resource Management since 1982. Other Time & Attendance systems may give the impression that they are comparable to ELF but CEEQUEL® is distinctive.

What sets ELF Productivity apart from all other systems is that our understanding and proficiency is incomparable. CEEQUEL® software is constantly evolving and as we advance into another new phase of development, we remain the definitive enterprise in Time & Attendance procedures – in other words the “Real McCoy”.

Software that works harder and deployed the way you want it, either via your existing IT infrastructure or via the cloud. CEEQUEL® Apps for iPhone, Android and Windows, provides your workforce with worldwide connectivity.

CEEQUEL® Employee Self Service and E-Manager modules will equip you with all the tools necessary, to enable you to manage not only your HR obligations but your remote and flexible workforce, whilst Access Control and Shop Floor Data Capture will come alongside and help you monitor and keep track of your entire workforce.

So, with all that information in mind, is CEEQUEL® software suite “The One That You Want” for your company this year? Do you need a Biometric Time & Attendance system that will “Go Together” with your existing workforce?

If so, choose the number 1 in Time & Attendance Management, choose the original CEEQUEL®

If you would like to know more about the advanced and revolutionary software suite that is CEEQUEL® our index of brochures can be found here.

Contact ELF Productivity Ltd today today for a free no obligation quotation and demonstration of CEEQUEL® software

And remember, keep dancin’!

Are You Allowing A Toxic Culture Into Your Workplace?

“Don’t you know that you’re toxic”. Have a read of our latest blog post here, on the best way to highlight that toxic employee.

Let’s be honest, we have all experienced a difficult co-worker or manager at some time in our working lives. This is nothing new in the workplace but sadly, as a recent Harvard Business Study uncovered, bullying and incivility is not something that your company can afford to ignore.

The business study, which was undertaken by 60,000 employees, highlighted the true financial cost to businesses on the shop floor that employed people with a partiality to, but not exclusively, the following :-

• Vulgarity
• Lack of respect
• Lack of manners
• Discourteousness
• Coarseness
• Impoliteness
• Rudeness

The study also highlighted that by allowing such individuals to remain in the company over a long period of time, had a detrimental effect on the retention of other key members of staff.

The statistics below make for grim reading, as staff retention is crucial to any forward thinking company.

• 38% Intentionally decreased their work output
• 25% Took their frustrations out on their clients
• 12% Left their jobs altogether

The hiring process doesn’t always come easy for management, especially if they are lacking in the people-skills department themselves. Managers may be good at running a business or a department in terms of work, but from time to time they can fail to pick up on certain attributes that a person displays during the recruitment process. By missing these characteristics, individuals can and often do, “slip through the net”.

And as we all know, everyone can look good on paper!

Let’s take a look at the 5 main prime antagonists that may rear their “ugly heads” in the workplace as uncovered by the business study.

1. The Slacker
2. The Bully
3. The Gossip
4. The Lone Wolf
5. The Know it All

As you will see from the list, Human Resource Departments can do without the burden of this particular type of employee – in any situation.

So what can be done to highlight and more so bring to task this certain individual? What can management and in particular Human Resource Departments do, to end this negative cycle within the workplace?

ELF Productivity Limited’s CEEQUEL® software is the essential Time Management suite that you need.

ELF’s Time and Attendance system will allow you to uncover the real reason behind the downturn in productivity. Whether you need to supervise “The Slacker” on the shop floor or call time on “The Gossip” in the office, CEEQUEL® and our Shop Floor Data Capture and Human Resources modules will provide everything you require and necessitate for your workforce.

Shop Floor Data Capture

Shop Floor Data Capture does exactly what it says on the tin, it is employee tracking at its very best. A component of the CEEQUEL® Time and Attendance software suite, Shop Floor Data Capture not only calculates employees working hours, it also tracks activities and jobs over a specified time; thus highlighting that “shirker” and “gossip-monger” on the shop floor. Another benefit this module provides is the Incentive Scheme Calculation. This calculation is particularly popular within the manufacturing sector as it converts operator performance into performance related pay.

Human Resource Management

CEEQUEL® Human Resource Management solution is an all-encompassing, fully comprehensive HR module that will completely transform your personnel requirements. With views such as appraisals, discipline and grievance procedures, it provides the necessary instruments needed to deal with your day to day management workload. This module provides you with the software to not only supervise every individual employee but it will also highlight your hardworking employees; thus enabling you to reward and promote the right staff.

Another added benefit to CEEQUEL® Human Resource Management module is that it can co-exist on the same Time and Attendance database or as a standalone HR Management solution.

Does your company need a dynamic Time Management system that will not only stop a toxic culture from springing up in your workplace but allows your company to run more efficiently and smoothly?

Is it time for you to take a closer look at your workforce?

CEEQUEL® Time and Attendance software suite is all you need to monitor and keep track of your ENTIRE workforce.

If you would like to know more about the unrivalled CEEQUEL® Software Suite, including our leading Time and Attendance modules; the downloadable catalogue of brochures can be found here.

Contact ELF Productivity today for a free no obligation quotation and demonstration of CEEQUEL® software.

I Think I Wanna Marry You

Booked yourself twice? Read our latest blog post on how to effectively and remotely manage more than one engagement….

“Get me to the Church on Time” ….

The marriage of Prince Harry to Meghan Markle is now just weeks away. The nation’s, if not the world’s favourite Prince has found “The One” in Meghan and has decided, at the grand old age of 33, it’s now finally time to produce the “Band of Gold” and “Kiss the Bride”. The man of the moment is ready to settle down and experience both “Love AND Marriage”.

On Saturday 19^th May 2018, all eyes will be on St George’s Chapel in Windsor, as Harry and his glamourous American fiancé say “I Do”. This union will be cause for much celebration. Ever since actress Grace Kelly married Prince Rainier of Monaco, the world has loved a good old fashioned “The Prince and The Showgirl” love story.

A Royal Wedding bash or “knees-up” is something else, unless of course you are soccer fan.

In what has turned out to be the only real sting in this “fairy-tale”, the wedding of the year will clash with the ultimate football match …….the annual FA Cup Final!

HM Queen along with the rest of the Royal family, the movers and shakers of Hollywood will all be in attendance but what of Prince William; as President of the FA, where will he be spending his time?

If a new baby isn’t going to be enough for him to deal with, see previous blog post; The Pitter-Patter of Tiny Royal Feet, he now has to decide where to be on his little brother’s special day.

Football, Wedding, Football, Wedding……hmmm which do you choose?

Here at ELF Productivity Limited authors of CEEQUEL® Time and Attendance System, we have all the bases covered when it comes to remote working and flexible shift patterns. No more worrying about getting to the office (or church) on time to “clock in”, it can all be done remotely via an Android, Apple or Windows device – you really can be in two places at once!

“Going to the Chapel” AND the match will not be an issue with ELF Productivity’s CEEQUEL® Mobile Apps and Employee Self Service software, as these applications have been designed with “on the go” employees in mind. Every remote clocking is recorded in real-time; therefore giving you an instant and exact overview of your employees’ location.

But it doesn’t stop there. Employees have access to all their personal data whilst on the go, thus allowing for absence requests, such as holiday (or honeymoon) requirements, dentists, doctors and hospital appointments etc. CEEQUEL® Mobile Apps and Employee Self Service are just two of the modules that ELF Productivity’s Ceequel® software suite encompasses; our knowledge and expertise are unequalled.

With that in mind, is your Human Resources department in need of some “Time, Love and Tenderness this year? Would you like ELF Productivity Limited to come alongside and become that “Perfect” partner for you?

If you would like to know more about the incomparable functionality of Ceequel® Software Suite, including our leading Time and Attendance modules; the downloadable catalogue of brochures can be found here.

Contact ELF Productivity today for a free no obligation quotation and demonstration of Ceequel® software.

Your company and ELF Productivity Limited the “Perfect” marriage.

The Pitter-Patter Of Tiny “Royal” Feet

Baby Love………check out our latest blog, on how best to manage your Maternity and Paternity absences.

The arrival of the Duke and Duchess of Cambridge’s third child is now imminent. All babies are special but somehow the birth of a “Royal Baby” brings with it an extra something, an extra special sparkle

The Great British public have always rejoiced when a Princess or “Duchess”, is due to give birth. The time spent waiting outside the hospital for any news, fades into insignificance once the baby has been born, as they happily celebrate with the Royal couple.

The obligatory photo-call on the steps, that all-important first glimpse of the new infant Prince or Princess are unique moments, happily shared, documented in time forever.

Yes, it’s reasonable to say a Royal Birth is somewhat unique.

So, what happens once everyone is back at Kensington Palace and the real hard work begins? What of William and Kate as parents to three small children – as maternity and paternity leave goes, this “time off” is pretty extraordinary.

With regards to Prince William’s role, he is a future King and as a full time Royal, he still has obligations. On the flip side however, he is just like any other husband and father; he will still need and want time off, not only to help Kate but to have that cherished bonding time with his new baby.

By having baby number three, are William and Kate, global modernisers that they both are, setting a trend by moving away from the traditional 2.5? Is now the time that we are going to see a return and an inclination towards a desire for larger families?

By putting careers first, people are also choosing to start their families later in life. Fathers are currently more likely to take their paternity leave than ever before. With that information in mind, workplaces and “palaces” need to be confident that they have the necessary processes in place, in order to manage their mandatory leave of absence. Maternity and paternity leave is perhaps going to become a bigger topic in the coming years.

Shared Parental Leave (SPL) is another choice that parents have, something which, depending upon your circumstances can prove to be an attractive option. No doubt this is something, as an impending mother of three, the Duchess of Cambridge would be happy to consider.

Maternity and paternity leave; shared or not, needn’t be a daunting experience for any Human Resource Department. With the right processes in place, this scheduled leave/time off CAN be managed appropriately.

ELF Productivity Limited’s, Time and Attendance Ceequel® software suite is the current forerunner in automated processes; our leading array of software contains a centralised Human Resource module which will enhance your Time and Attendance processes. This module comprises, amongst others, an absence view that encompasses all elements of Maternity, Paternity and Parental Leave. Another division of the Human Resource module is Training and Development. This field will prove to be an extremely useful tool, especially if you require or need extra training for that scheduled maternity cover.

The Graphical Absence View and Planner will also provide you with an overview of an employee’s absence for any selected year – thus allowing time for future planning.

Flexible-working, part-time working, complex shift patterns, TOIL (Time off in Lieu) – no – these are not scenarios from the day in the life of a typical Royal, they are just a few of the other complexities that ELF Productivity Limited can also help you with.

So, with that in mind are you in need of an extra “majestic” safe pair of hands for your company? Do you need a “regal” and sophisticated software system to help you stay up to date with all the Human Resource developments in your company? If so, choose the best Human Resource module on the market, choose ELF.

If you would like to know more about the supreme functionality of Ceequel® Software Suite, including our leading Time and Attendance modules; the downloadable catalogue of brochures can be found here.

Contact ELF Productivity today for a free no obligation quotation and demonstration of Ceequel® software.

Absence Management – “Anyone know where Bob is?”

Knowing exactly how many absences and holiday days each of your employees have had is key to the successful running of your organisation. Not knowing which of your staff is in the office at any one time could have substantial problems for your organisation especially if it leads to departments being under staffed.

Keeping track of your employees absences – whether it be holidays, medical reason or sick days can be a difficult task for any organisation, especially if there are no set processes in place to do so. Not knowing who’s in at any one time can cause major disruptions to departments or even productivity. Employees who have a busy workload themselves are sometimes asked to take on even more work to assist with that of an absent employee.

Absence Management Software

Introducing absence management software into your organisation can drastically help manage your entire workforce. Mangers can access individual employee data in real-time, at the touch of a button. Employee clock in data, absences and holiday information is all stored within the one easy to use system. Managers have full access to every employee’s holiday calendar allowing them to view who’s off on which shift at what time. This information allows them to monitor and identify when agency staff need to be called in to cover. This also provides managers the ability to ensure your facility is staffed adequately in order to avoid any disruptions or fall in production. All employee clock-in data is also stored within the system allowing managers to identify at the earliest opportunity when an employee is absent.

A number of customised reports can also configured to run automatically, within the absence management system. Employers can customise reports to flag up any employees with a significantly high absence rate or initiate triggers specific to your company KPI’s. Line managers are then able to monitor and interact with employees immediately. Absence reports can also be customised based on days, weeks or months. The system will even report on an employee who has called in sick and identify if a holiday request for that day was previously submitted and rejected.

Absence management however doesn’t have to just be something an employer does. By giving your employees access to their own data they can take control of their own clocking in and attendance records. CEEQUEL Employee self-service provides your employees with access to their own personal data. Employee can view their current and weekly time cards, view absences by day or week basis and update personal information such as next of kin and emergency contact. Employees are also able to view any planned of taken holidays and send out holiday request to be approved by their line manager. Employee self-service also lets employees who work shifts view their weekly working pattern. The system is username and password protected, and can be customised to only show the information you want the employee to see.

For more information on how an absence management system can help your organisation better manage your workforce contact us today!

Biometric Time and Attendance for your organisation

Biometrics systems were once considered only useful when it came to securing business locations. However over time more and more businesses have began using biometric capabilities as a means to track their employees time and attendance data. The use of a biometric systems drastically simplifies the way in which your employee clock-in data is recorded.

The use of biometric security technology within organisations has dramatically developed over the years with many businesses now using it to do more than just act as an access control system to secure personal information, intellectual property rights or access office buildings. Organisations are now using biometric technology as a means to accurately check and record employee time and attendance data.

Keeping track of how many hours each employee worked was once a complicated task. Mechanical time clocks were often unreliable and slow which often lead to long queues during shift changes or at the start and end of the day. Many employees would often forget to clock and due to the use of time sheets or proximity cards employers often became victim to ‘buddy clocking’. “Buddy clocking” is when employees clock for a friend who is either running late or in larger organisations one that may not even be present.

Inaccurate time and attendance data can add substantial cost onto your payroll processes. Not knowing the exact hours of your entire workforce often means some employees can be over or under payed. Under payed employees require the attention of human resources to manually correct any mistakes that have been made. This process is time consuming and costly for all organisations.

Biometric Time and Attendance

The use of biometric technology eradicates fraudulent clocking’s, costly time delays and the recording of inaccurate data. The most popular biometric systems companies use are fingerprint or facial recognition. Both systems capture data and then compare this to an individual’s unique algorithm template.

The CEEQUEL biometric time and attendance system is easy to use and records accurate employee clock in data that can then be accessed by authorised personnel in real-time. This information allows managers to identify, at the earliest opportunity, when members of staff are absent giving them time to organise any cover which may be required. Integrating the CEEQUEL HR module in to your time and attendance also allows your managers to track all employee absences. Employers can filter the data recorded using a number of different criteria’s allowing them to identify any employees with either a high or low absence rate, based upon KPI’s specific to your business. Information about each absence can be stored within the systems and fit notes attached where needed. This provides managers with the information to correctly manage absences.

For more information on how biometric time and attendance could work for your organisation contact us today!

Managing and improving HR processes utilising the latest technology

A companies human resource processes were once considered time consuming. It would take staff weeks to perform the easiest of tasks as they relied on the manual input of hundreds of employee details. Computer based systems made it easier for companies to manage their processes dramatically reducing the amount of time hr staff spent on all tasks.

The introduction of computerised Human Resource systems has made it easier for companies to successfully organise and manage all of their HR business process from one place. Having a computerised system not only simplifies any human resource department’s job but also saves them valuable time. As tasks such as creating reports, searching for specific staff and quick matching resumes to job criteria are available at the click of a button.

Human Resource Software

Many companies are choosing to opt for human resource software. The Ceequel human resource software is designed to completely streamline all of your HR processes, significantly reducing costs as documents no longer need to be printed as all forms can be passed to employees and completed at the touch of a button. The Ceequel system is easy to use and keeps all employee records together. The Human resource department can simply fill in all employee details on one screen, attach qualification certificates (where needed), schedule training courses, set reminders and much more.

The Ceequel system also allows members of the HR department to track and identify any absence or performance issues within departments but absence can also be identified on an individual basis. A company hierarchy can be set up within minutes always displaying the correct company formation as records immediately update when new data is submitted. The Ceequel system allows your HR department the option of advanced management by integrating the software into employee self-service or a time and attendance system. With employee self-service your employees are able to control and manage their own personal information such as current address, next of Kin, absences and holidays taken/planned. Employees are also able to request holidays within the online portal, the request is then sent directly to their line manager for approval. When a request is approved that employee’s holiday calendar is automatically updated. All Ceequel platforms are integrated meaning all information is transported between each portal in real time. When a holiday request is approved the request will automatically show up on an employee’s calendar for any member of the human resource team to view. This significantly reduces the amount of time the human resources department spend updating employee information meaning they have extra time to complete more strategic tasks.

Integrating a time and attendance system into your human resource software can significantly reduce time and money. Asking your employees to clock in at the start/end of the day and when they leave for lunch is the easiest and most accurate way or recording clocking data. The use of a computerised system completely eradicates the need for paper based time cards, meaning your human resource department no longer needs to manually input from the old fashioned time cards.

For more information on how a human resource system could benefit your organisation or for information on employee self-service or even the implementation of a time and attendance system, contact us today!

CEEQUEL – Employee Management Software Portfolio

The Ceequel portfolio created by ELF Productivity consists of a number of modulus. All modules can be full integrated together to form a company wide employee management system. All seven modules are available to be implemented separately.

CEEQUEL Portfolio