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This infographic provides you with statistics about how time and attendance systems can increase your employees productivity and includes sections on employee monitoring, human error and administration costs.
Here is an infographic that we have created that is packed with statistics on how a time and attendance system can make your employees more productive. The infographic includes sections on employees being monitored, human error and administration costs.
Having a poor functioning human resource department within your business can lead to a significant decrease in net profits. This is due to a drop in employee productivity levels being caused by unaddressed attendance issues or position forecasting. If someone were to leave your organisation, your Human Resource department should still be able to provide you with up to date information on their entire time within the company as well as being able to tell you what skill sets new applicants need to have.
Human Resource Management is actually a key ingredient of any business. Poor HR management can lead to a significant decrease in net profits due to a decrease in employee productivity and efficiency stemming from unaddressed attendance issues or position/function forecasting. For example, if a valued employee resigns, improper HR management may lead to not knowing exactly what this employee’s functions were (since job titles don’t disclose everything), and thus, even if this employee gives a 30-day notice, it may take you longer than a month to figure out which potential applicants have all the skill sets needed to fulfil the now-lacking functions in your company.
According to a recent article by Business2Community, 2015 will mark new, progressive trends for HR management. No longer is HR management going to be one-dimensional, with employees, wages and other statistics boringly laid out on long spreadsheets and multi-page documents: “In 2015, visual media [will become increasingly utilized and]… when it comes to HR technology, the importance of visuals will increase.”
You should start improving your HR management resources today! Be ready to re-fill positions and functions this upcoming year, since “according to a recent survey, one in three employees will look for a new job in the next year.” This goes both ways – your employees are at a higher risk of leaving you, and you’ll have a more rich pool of applicants – so HR management becomes critical.
Elf Productivity Ltd. offers innovative software that efficiently and accurately records and processes all of your employees information. Not only will you have them neatly organised by job titles, you can include notes and sub-notes in a detailed, organised fashion that allows you to list specific functions and roles that the employee performs. Our software also allows your employees to perform self-attendance. Contact us today to learn more!
Businesses are always looking for ways in which they can get more things done without the need to increase hours worked or the number of people employed. A cost effective way to increase productivity is by implementing easy to use tools that simplify tasks, thus providing extra time for employees to do more within their working days.
There are three ways to get more done in a business setting: increase the hours in the working day, increase the number of hands doing the work, or use better tools in order to do more. While many businesses shy at the cost of paying overtime or hiring additional personnel when it isn’t strictly necessary, investing in better tools is usually an easier pill to swallow. This is why so many businesses have invested in Elf Productivity Ltd. software in general, and in the idea of Employee Self Service in particular.
What Is Employee Self Service?
The quick and easy definition is that Employee Self Service is when employees are given more access to human resources information and allowed to make changes on their own. In a typical business set up, an employee who moves, gets married, or has any other sort of information change would contact HR, fill out the necessary forms, and then wait for a human resources representative to put in the changes. By contrast, Employee Self Service allows the employees to access their information directly, and to put in any and all changes on their own.
What Are The Advantages?
The advantages of Employee Self Service are two-fold. On the one hand employees, can now make minor changes on their own, this cuts out the human resources middle-man and ensures that these changes get made in a quick and timely manner. On the other hand the burden on human resources personnel is eased, meaning they have more time to handle more serious work.
In the end, Employee Self Service allows more flexibility in the work force, and allows employees to get more work done more quickly with fewer forms filled out in triplicate.
Elf Productivity Ltd. Is Here To Help
While Employee Self Service is a great goal, it isn’t easy to accomplish without the right tools. That’s why Elf Productivity Ltd. has designed business software with this feature already built-in. It’s easy to learn, intuitive, and it allows more employees to handle their business more quickly.
While it’s still possible to build your business with old-fashioned tools, you get the job done a lot faster if you use the latest models available.
For more information on how Elf Productivity Ltd.’s software can help your business, simply contact us today!
The secret behind running a smooth successful business is having well streamlined processes. Implementing an employee self service system is just one of many ways you can ensure that this is done, as it provides a way for your employees to accomplish everything they need to even if it was once considered not their role.
The old saying “he who helps himself is helped” is more than good advice when it comes to business management, it can be life saving. In the interest of keeping a business running smoothly it’s important for everything to be as streamlined as possible. That’s where employee self service comes in.
What is Employee Self Service?
Employee self service is when a business ensures that all employees have the tools to accomplish basic needs, even if those needs are not normally within their purview. Examples work best to explain how this works in the day-to-day: say that Sharon from the typing pool just got married, so her last name changed from Smith to Jones. Under a traditional set up Sharon would have to contact human resources, inform them of the change, fill out documents, and then wait a requisite amount of time for the change to take place. This could result in all kinds of problems, from slow checks and mis-labeled mail to travel problems and other issues.
In a company where employee self service is the norm, minor issues like name and address changes, requests for certain forms, filing expenses, etc. can all be taken care of by any employee. This frees up human resources to handle bigger issues, and it makes sure that smaller problems are handled quickly and efficiently by other staff members. Take the same example, but using employee self service: instead of contacting HR Sharon simply logs into the company’s software and makes the name change herself. The whole process is done in minutes, it’s logged into the system, and all problems it could have created are nipped in the bud.
You Need To Have The Right Software
The key to employee self service, and all of the benefits that comes with it, is having the proper software. By getting the right suite it gives all employees access to certain functions and features, and it means that minor tasks can be handled quickly and efficiently instead of waiting for days, weeks, or months for paperwork to go through.
For more information about how employee self service can help your business flourish, simply contact us today!
Time clocks are often the biggest loopholes within a business as they can often be subjected to abuse by employees who choose to fraud time in order to be paid more money by their employers. False attendances are sometimes a problem within organisations as employees choose to clock in as another employee despite them not being in attendance.
Paying employees by the hour is common practice in many fields, and it’s one of the most common methods of compensating workers. That said, a time clock is subject to abuse and problems if there are loopholes in how it works.
What Sort of Problems Must A Time and Attendance Program Overcome?
There are numerous issues that a time and attendance record-keeping program needs to overcome. Perhaps the most common is time theft, which is where workers will punch in a few minutes early or out a few minutes late, adding an extra hour or two to the clock by the time pay day rolls around. Another issue is false attendance, where someone else clocks in an employee even though he or she isn’t currently on the floor. There are numerous other issues, but they all stem from the abuse of the time clock.
A smart time and attendance program will overcome these issues, which is where Elf Productivity Ltd. comes into the picture.
How Our Time And Attendance Program Is Different
Rather than just being a time clock, our software creates a tool that is easy to use properly and difficult to use improperly. It’s simple to log yourself in, and easy to log yourself out. In fact putting in corrections to your hours is also so simple it doesn’t even require involving human resources.
In addition to being a powerful hours tracking suite though, the software also provides rigid access control. So while it’s easy to use in the ways it was intended to be used, this software cuts down on a lot of issues like those mentioned above. No one wants the time clock to be gamed, since it makes the employees look bad and it costs the management money, time, and effort to police. So instead of looking over every individual employee’s shoulder, why not simply upgrade to a system that takes care of security for you every time someone clocks in to work?
For more information on how our software can help your business operate more smoothly and with fewer time clock related issues simply contact us today!
A HR departments job can range from the collection of employee data to maintaining hiring and firing systems. All together these jobs make for a tough day to day job. Businesses are often looking for ways in which they can simplify their human resource departments job. A simplistic way in which they can do so is by implementing an easy to use time and attendance suite.
Human resources is a necessity for a huge variety of companies. Not only does HR keep track of workers’ information, maintain a system of hiring, firing, raises, and requests from the workforce, but it also takes care of training, and acts as a liaison with external agencies on behalf of a business.
That’s a lot of duties, and a lot of work. That’s why it’s important to make Human Resources’ job as easy as humanly possible.
The Right Software Makes A Big Difference To Human Resources
The right tools can make a job significantly easier, and they can make sure that work gets done much faster. For example, it’s perfectly possible to build a house with nothing but hand tools powered by human muscle. That said, the home will get built in a small fraction of the time if the worker is using power tools.
That’s a lot like how Elf Productivity Ltd.’s Time and Attendance software works.
Traditional systems used by many HR departments still require a lot of supervision from human eyes. Not only that, but all the software suites do different jobs, which means there’s a lot of closing one software and opening another. Elf Productivity Ltd. realised this, and when they designed their software one of the key concerns was efficiency. A computer is much more than just an electronic typewriter, and as such, this software allows for a major reduction in time and energy on the part of HR, while still allowing representatives to do their jobs quickly and effectively.
What Does It Allow?
This software suite provides power, flexibility, Access Control, and something called Employee Self Service. This means that human resources has software that will take care of simple tasks on its own, which can handle multiple needs, and which will make sure only certain employees can access certain features. Employee Self Service, a fairly unique feature, means that certain changes (name, address, etc.) can simply be entered by employees without having to notify HR, fill out forms, and take up time that could be more effectively spent on bigger tasks.
For more information on how Elf Productivity Ltd. can help your HR department achieve optimum efficiency, contact us today!
Improving employee productivity is important for many organisations as hard working employees earn the company more money. Finding ways in which to do so however can be a difficult task. Take a look at these four suggestions below on possible ways in which to improve productivity.
A recent article gives some great insight on how you can improve your employee productivity:
Best of all, our software allows your employees to utilise it from anywhere – even outside your company’s physical building. Thus they can check-in from anywhere in the world which gives them the versatility of working globally without restriction. If you’d like more information concerning our human resource software, contact us today!
Acess control is a lot more then just the locking of restricted doors. It has now developed into a full customised system that can log clocking times and employee details in order to be analysed at a later date as well as providing limited access to sensitive data.
Access Control is about more than automatically locking doors, and magnetic strip cards for your employees. Could you ever imagine that a fully customised access control system could be used to clock in and out, to record traffic patterns, programmed to change after scheduled shifts, allow limited access to sensitive data, and more?
Other options that are available in the rapidly advancing technology of access control is the type of control used – we are way past lanyards and turnstiles, here. Infrared, biometrics, microchips and barcodes can be utilised in a variety of ways depending on your unique security needs.
With all the versatility, how do you choose the right access control solution for your company?
Sensitivity
The first thing to consider is the level of sensitivity that you require. How sensitive is the data or material that you manufacture, house or transport? Attach a meaningful value to what you do, and that will immediately rule out at least half of the options. Cards with magnetic strips that can be easily lost, stolen, or illegally transferred are out of the question. High priority security settings use advanced code locks, scheduled changing of authorised entrance permissions, and ways to closely monitor the traffic in sensitive areas, including fingerprint scans and infrared controls.
Traffic volume and flow
Security is primary, flow is secondary. Measure the volume of traffic that your business experiences on a daily basis and divide the results into two primary types of traffic: first, how many individuals come and go from outside the premises? Second, how many individuals transit between rooms, floors, and wings within the premises? If most of your traffic is internal, consider a micro-chip card that comes with multiple functions: like cashless transactions (for visiting vending machines and in-house lunch-rooms), authorising and limiting copying, printing and scanning privileges, and clocking in and out.
The possibilities are nearly endless with Ceequel® Access Control, ensuring your premise is safe and secure. Contact us to get a fully customised access control solution today!
Paying employees bonuses for hard work is a system that has come under scrutiny for many years now. People believe that if employees are aware that they will be getting paid more money if they work harder, then they are more likely to do so. However the truth behind this is much more complex as there are many potential issues with performance based pay.
Performance-based pay has come under a lot of scrutiny in recent years. There appears to be a basic logic in tying pay or incentives to performance – if you promise rewards for hard work, people will work harder – the truth is much more complex.
The Real Story Behind Performance-Based Pay
There are many potential issues with performance-based pay. True high-achievers are often driven by motivations other than money, and offering money for achievement can actually decrease a person’s internal motivation to work hard and well. But on the other hand, good employees expect to be paid fairly for their work, and rewarding employees with raises or bonuses is a common way to acknowledge and show appreciation for them.
Given these contradictory facts, is there a right way to use performance-based pay?
Performance-Based Pay That Matters
A key to creating a performance-based pay system that actually works is to make sure that the system for giving rewards is fair and transparent. Many employees have become disgruntled by a perception (true or otherwise) that one employee is rewarded because he or she is liked better by management, not because of actual performance. Other employees become unmotivated because management sets production goals that are out of touch with reality.
In order to work, performance-based pay systems need to be absolutely fair and administered according to clear guidelines: here’s where using hard data on performance can help.
Shop Floor Data Reveals True Performance
Our Shop Floor Data Capture system can provide the data needed to make a performance-based pay system work. Data captured by the system doesn’t depend on a manager’s perceptions of employee performance. It provides a true picture of productivity. This makes assigning performance-based raises or bonuses more fair and transparent.
Also, capturing shop floor data gives management a clear picture of what is actually being produced in a given time period. Setting a realistic goal with a clear reward for meeting it is a proven way to increase motivation for both individuals and teams. Using real shop floor data can help management set realistic goals based on past performance.
If your organisation uses performance-based pay and incentives, you need to have hard data backing up your rewards, or your incentive system could do more harm than good. For more information about the benefits of shop floor data capture, please contact us.
In the unfortunate event of having to let an employee go from within your business where do you look when it comes to hiring a new one. Do you choose to contact a recruitment company or do you prefer to promote from within your existing employee base. According to a study done by Wharton school of the University of Pennsylvania, hiring from within can provide added benefits to your organisation.
When you next need to fill an open position in your company, will you focus on outside candidates, or look for an existing employee to promote? A study from the Wharton School of the University of Pennsylvania uncovers some unexpected benefits of “hiring” from within.
Comparing External and Internal Job Candidates
The study found that people promoted from inside the company show a significantly higher level of short-term productivity and success than external candidates. It can take up to two years for an external hire to come up to the level of an internal promotion, measured by comparing employee reviews. But external hires are given starting salaries averaging 18% more than internal promotions, and are far more likely to leave within two years, meaning they never reach a true level of proficiency in their job before they’re gone. Given the cost in both time and money of identifying and interviewing external candidates, this picture makes hiring from outside look like a very risky undertaking.
Getting Behind the Data
There are good reasons for this picture of internal vs. external candidate success. Part of learning a new job is learning about the people and culture of an organisation, and this can be a much bigger task than simply getting to grips with basic job responsibilities. Someone who is promoted from inside has a huge head start in this area over someone who is brand new to the company.
On the other hand, there are good reasons for hiring external candidates in some cases. Bringing in someone new may be necessary to bridge a gap in experience or education, and it can also bring fresh new ideas which will help the company thrive. The data also shows that when external candidates remain on the job for longer than two years, they tend to be promoted faster and show high levels of success.
So there are strong arguments to be made on either side. Choosing the right option when there’s an open position can help a company save time and costs while getting the best people to move the organisation forward.
The Benefits of Skill Matching
This is where great HR software can help. Ceequel®’s Human Resource management module includes a skill matching function which can assist you in both analysing upcoming staffing needs and identifying existing employees who have the right skills and experience to move up into an open position.
Providing opportunities for employees to develop their skills and take on new challenges is key to employee satisfaction and retention. It can also help HR departments remove some of the burden of the hiring process, enabling HR staff to focus on filling positions which truly do need a new face and voice from outside the company.
For more information about Ceequel®’s Human Resource benefits, including skill matching, please contact us!