Tag: Ceequel

Access Control is not just for Employees

Access control within a business goes way beyond your employees. Everyone who enters your company’s office needs to be accounted for and some may even need access to different parts of your facility. Our Ceequel Access Control system can handle all of this with ease maintaining complete security, whilst making sure all personnel within your building are safe.

If you are considering Access Control for your facilities, you’ll need to think about more than your own employees. Everyone who enters your building for any reason will need to be accounted for in your access system, especially contractors, such as: cleaning and maintenance staff, outside IT support professionals, people who provide food services, and so on. Authorised visitors and guests will also need access to the parts of your facility they are permitted to enter.

Ceequel® Access Control will handle all of these cases with ease, maintaining complete security for your facility. It will also help to protect all personnel who work in your building, whether or not they are your direct employees.

Right Access, Right Time

Some people, for example cleaning and maintenance staff, will enter your building for regular and predictable shifts. Ceequel’s® access tables can permit these individuals to enter at certain times on specific days, giving them the ability to do their jobs, but limiting their access outside of their regular work hours.

There may be cases where outside contractors need to have a special period of access, for example if HVAC or plumbing repairs are needed, or if outside IT specialists are installing new servers or other equipment. These work periods can be entered in Ceequel® ahead of time to give those contractors access to all required areas while excluding access to the rest of your facility. Their access can also be pre-limited to the period of time in which they are working.

Finally, any authorised visitors can be handled with the same ease and flexibility, giving them the ability to move freely about in areas they are authorised to access, but only within those areas.

Protection For Everyone

Disasters never happen on schedule. Fires, accidents, and natural disasters happen on any day, round the clock. If something happens outside of normal working hours, but during the time when cleaning or maintenance contractors are present, including them in your access controls means you can pull a fire register and make sure that everyone is safe and accounted for, the same as for your regular employees.

With Ceequel’s® Access Control program, everyone who enters your building can be granted the access needed for the time period needed, and accounted for in the case of an emergency. For more information about how Ceequel® can help you keep your facilities secure, contact us.

Increase your Employee Overall Productivity!

Providing your employees with more control will increase their productivity according to a recent article done by Forbes. Statistics show that employees who feel ignored within the work place are actually less productive than ones who have been given more control.

In this day and age where everything is increasingly becoming digitalised, it is no wonder that more and more businesses are shifting toward digital alternatives for their organisational management practices.

A recent Forbes article reveals statistics that show that giving employees more control, or the impression of control will increase their productivity. Conversely, employees who feel disregarded, ignored, and unrecognised are statistically less productive.

Even more surprising, a recent study by Stanford University shows that productivity can also be increased by allowing your employees to work outside of the workplace. The study involved a company having its employees work from home for an experimental period of time, the result was a 25% increase in productivity and an annual saving of $2,000, per employee, for that company.

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ELF Productivity, Ltd. offers you a new way to digitalise your employee management: through our Employee Self Service system. Our self-service system allows your employees to access their own records via the Internet. Each employee has their very own secured user ID and password, ensuring that no one else can access their records except you.

Employees can view their precise clock-in times for the week, vacation days (remaining, and unused), any absences, and much more. Employees can clock-in from virtually anywhere, using this self-service system. They can also request vacation days, and add reasons for their requests as well as add reasons for their other absences as well! They can even message other users using this system – allowing for an in-house closed messaging system.

Incorporating our Employee Self Service system into your Human Resources department will allow your employees to clock-in from anywhere, making it possible for them to work outside of the workplace. The in-house messaging system will cultivate increased efficiency by allowing your employees to collaborate with ease and speed. These new versatilities will surely increase your employees’ productivity, as now they will feel they have more control over their employment and are free to work from anywhere! Contact us today to learn more!

Avoid Productivity “Speed Bumps” with Employee Self Service Software

When it comes to increasing employee productivity there are a number of things to consider. Do you increase your employees working hours or perhaps even provide them with more tasks, or do you simply motivate them to use their working hours in a better way. Removing distractions from human resources is one of the simplest ways in which you can improve your employees productivity levels.

What factors are involved in increasing productivity? The number of hours an employee works is a factor, but the way those hours are used is a bigger one. Distractions from getting the job done cause productivity speed bumps, and sometimes those distractions come in the form of completely ordinary, completely necessary, administrative tasks.

Common Speed Bumps

Many ordinary employee requests or needs require a brief conversation with a manager or HR person. If the employee can connect with the right person quickly, there is minimal impact to the workday. But sometimes a busy manager is hard to connect with. Many workers have had the experience of checking in at someone’s office several times during the day before they finally make that connection; constantly trying and failing to find someone creates a productivity speed bump.

Email is a more efficient way to handle some issues, but it doesn’t solve all problems. A misunderstanding in email can take several back-and-forth messages to sort out, worse, the volume of email some workers receive makes it too easy for an email to slip through the cracks.

Speed Bumps Send Productivity Off Track

Small speed bumps can turn into big problems. Imagine an employee needs to update their employment record because they have a new mobile phone number, they give the number to their supervisor or an HR person, but the note or email goes astray. The employee doesn’t think to check back with their supervisor to make sure their record is updated. A few weeks later, there’s an urgent need for someone to fill in a shift. The supervisor tries to contact the employee, but is unable to reach them because of their outdated employment record, all of a sudden, a minor oversight in record-keeping has become a big problem: not only is the company short-staffed for that shift, but the supervisor must spend more time trying to find someone to fill in. Future shifts may also be affected because of a backlog of work. The supervisor may need to postpone important tasks in order to handle the staffing issue.

Smooth the Way With Employee Self Service Software

HR software with an Employee Self Service component can eliminate many speed bumps. Requests for holidays or time off can be submitted via the system without needing to personally contact a manager. There is no chance of email or other messages being lost or misfiled. When an employee needs to update a piece of personal information, they are able to do it directly and immediately, which means employee data is always kept up to date.

Preventing speed bumps makes a big difference to productivity in the long term. Contact us today for more information about how our software can remove speed bumps for your business.

Time and Motion Studies for the 21st Century

Originally, time and motion studies were carried out by an observer who would watch someone complete their work whilst timing the process and making notes. However, as you can imagine not many people like being watched as it often leads to serious stress and tension between management and staff. Unions are also often likely to pressure monitors into changing their data, meaning the accuracy of the study is poor.

Traditional time and motion studies were greatly beneficial to streamline manufacturing across many industries. The methods by which such time and motion studies are conducted have inherent problems, however, which modern technology can help to alleviate.

Costly Procedures

The original method of conducting a time and motion study was dictated by the technology available at the time. An observer watches someone do their work, timing their actions with a stopwatch, and making notes.

With a careful observer and a well-designed study, accurate data capture is possible with this system. Even so, the potential problems are not difficult to identify. Few people enjoy being watched closely on the job, and this can have a real impact on performance. Having monitors on the shop floor with stopwatches and clipboards can lead to serious tensions between workers and management. Influence from unions can pressure monitors to change their data, reducing the overall accuracy of the study.

Even in instances where a traditional time and motion study doesn’t result in extra tensions on the shop floor, it still requires personnel to observe and measure actions, personnel who need to be paid for their efforts. The study must also be designed in advance so the monitors know what to watch. The high cost of such a study can push companies away from engaging in them, which means inefficiencies in the manufacturing process go undiscovered. Also, a badly-designed study can waste large amounts of time, effort, and resources.

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Increase your Efficiency with Human Resource Software

Keeping track of employees as your organisation grows can become an impossible task. As the business sector grows, so does the variety of jobs available within your company and as new ones are added and old ones removed, your human resource department becomes overworked. An overworked human resource department leaves your business open to liability issues.

Have You Outgrown Your HR System?

As your business grows, keeping track of all the employees within your organisation becomes a complicated task: new jobs are added and obsolete positions are removed, your employee ranks swell, and your human resource department ends up overworked and stressed because they don’t have the right tools to handle the growing needs of your business.

Leaving your human resource department to limp along with inadequate tools can cost your business big and leave you open to liability issues. If your human resource department is struggling to keep up with recent growth, then it is time to invest in the tools they need to keep your business running smoothly.

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Do You Have a Time and Attendance Problem?

Is your business struggling with poor attendance? would you like a quick and easy solution?. If your answer is yes, then consider the Ceequel time and attendance system your knight in shining armour. Many attendance monitoring systems are inefficient and inaccurate but not elf’s our system records accurate attendance data in real time.

Do you have an attendance problem? If your answer is yes, then at least you have acknowledged that there is a problem, and all you need now is a solution. If your answer was no, however, you might want to examine how you are keeping track of employee Time and Attendance a little more closely. Many business owners don’t realise they have an attendance problem because the same faulty system that is creating it is also shielding it from view; your records are only as good as they system generating them.

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How much time do you waste at work?

Check out this infographic we created on how much of your time your employees could be wasting on pointless tasks such as unneeded emails, internet browsing and work meetings.

Here we have an infographic we created to show you how much time your employees could be wasting at work. The infographic is broken down into 3 main sections including work meetings, pointless emails and internet usage.

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Three Major Benefits to Access Control that Every Company Should Consider

Keeping customer and company data safe is every businesses top concern that is why many are striving for ways to make sure their information doesn’t fall into the wrong hands. One way to do this by implementing an access control system that will limit who within your company has access to what information.

Employee and company data safety is one of a businesses top concerns. Companies are striving for ways to keep their employees safe and company information out of unauthorized hands. One of the ways that companies are achieving this is through Access Control.

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FAQs About Human Resource Software

When it comes to implementing a human resource system there are often many issues that need to be considered. At ELF Productivity we have over 30 years experience within the industry and we’ve heard most, if not all of them. Listed below are just a few of the questions and answers we’ve heard.

Just like other business decisions you make, there are many issues to consider when you evaluate Human Resource Software and other employee related software.

At ELF Productivity Limited we have seen many software companies come and go over the years. We are pleased to present some of the Questions and Answers we have heard in our over 30 years in the industry.

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Human Resource Software Can Save Your Company Time and Money

Whether you have a current computerised HR system or still do it the old fashion way, if your system isn’t working correctly then your loosing money. Having a fully functioning computerized human resource system at your disposal has many benefits.

You may have a current computerized Human Resource system in place, that just isn’t working for your company, or you still may be doing it the old fashioned way but are looking for a simpler way. There are many benefits, to having a good computerized Human Resources system at your disposal.

A software program can help you in all areas of your business. For example you can easily create reports and presentations,and this can be done without days of preparation. Searching for staff is made easier, as a good HR program may have the ability to search through hundreds of resumes, and match the specific criteria you have set for certain positions. Areas such as employee leave and benefits can also be viewed and processed proficiently.

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