Human Resources – Page 7 – Time and Attendance

Why Digital Access Control is so Important

How secure your organisation is can often be the make or break of any new business deal. If clients believe their data is likely to become compromised they will almost always pick a competitor over you. In order to stop this from happening, businesses have been implementing access control systems which allow them to limit what data certain employees have access to.

Security is one of the biggest keys to earning client trust and running a successful business. Clients need to know their information is safe, and one of the best ways to keep it safe is to make sure only employees who need access are the ones that get it. That way if there is a leak or something similar, the number of people who could be responsible is a smaller pool than “everyone in the office”. Not only is the suspect-base smaller, but when there are fewer people who have access to sensitive data there is a smaller chance of that data getting out and falling into the hands of people who shouldn’t have it (e.g. identity thieves, con men, etc.).

Using The Proper Access Control Software

One of the best ways to make sure that data stays safe and secure is to use access control software. This software can be thought of as a digital lock, and only employees who have the key can get through to the other side. The key typically takes the form of a management account and password, thus ensuring that employees who need access to higher-level information can get it easily, but those who don’t need that data to do their jobs simply can’t open the electronic door.

Keeping Things On A Need-To-Know Basis With Elf Productivity Ltd.

Elf Productivity Ltd. knows how difficult it is to make sure all employees have enough information to properly do their jobs, but still keeping sensitive data locked away from the general worker’s pool. That’s why we produce high-quality software that offers access control solutions along with dozens of other features that will help businesses achieve more with less effort.

What other features does the software boast? Well, it offers security and access control solutions, but it also operates as an electronic time clock to keep accurate track of employee hours. This software also allows more employees to do more, allowing anyone to change basic information so there’s no need to go through HR in order to alter an address or change a name to reflect what’s on a driver’s license.

For more information on how our software suites can help you keep sensitive data locked away where it belongs simply contact us today!

Cut through Red Tape with Employee Self Service

Filling out forms to request a change of information on the system can be a time consuming task for employees. This information can then take weeks to be updated due to the number of high priority tasks human resource departments need to complete. Employee self service systems cut out the middle man meaning your employees can update their own data in real time.

Every business has bureaucracy: maybe you need to fill out three forms to have Human Resources change your name in the computer, alternatively you might have to put in a request for a change of address and wait for weeks before the system gets updated; all this red tape is seen as a necessary evil, after all, how else is all this information going to get updated?

By letting the employees do it themselves.

Employee Self Service

Employee Self Service is the idea that all employees are capable of doing simple tasks, such as changing their names, addresses, and other personal information. Instead of giving this power only to the Human Resources department, a business utilises software that allows every employee to access and alter his or her own basic profile. This means that employees can make necessary changes more quickly, and the Human Resources department is freed up to handle different assignments.

Elf Productivity Ltd. Can Help

Efficiency is the name of the game, and Elf Productivity Ltd. can give your business the tools it needs to play in the big leagues. The software suites produced by this company are easy to learn, and they provide more access for more employees. At the same time, though these systems don’t sacrifice security, making absolutely certain that employees only have the amount of access they need to get the job done.
You can go in and change your name and address easily enough, but information like personnel records, evaluations, etc. can only be accessed by those with authority to do so.

What Else Does This Software Do?

Elf Productivity Ltd. wanted to create a single solution for all of a business’s needs, which is why their software balances access control, employee self service, and record keeping. It’s flexible and functional with features that even allow it to be used as a time clock so hourly employees can make sure management knows how long they’ve worked. The suite eliminates redundancy, and provides simple, elegant solutions for fixing the problems every business has to deal with.

For more information on what Elf Productivity Ltd. can do for you and your business simply contact us today!

2015: The Big Year for Human Resources

Having a poor functioning human resource department within your business can lead to a significant decrease in net profits. This is due to a drop in employee productivity levels being caused by unaddressed attendance issues or position forecasting. If someone were to leave your organisation, your Human Resource department should still be able to provide you with up to date information on their entire time within the company as well as being able to tell you what skill sets new applicants need to have.

Human Resource Management is actually a key ingredient of any business. Poor HR management can lead to a significant decrease in net profits due to a decrease in employee productivity and efficiency stemming from unaddressed attendance issues or position/function forecasting. For example, if a valued employee resigns, improper HR management may lead to not knowing exactly what this employee’s functions were (since job titles don’t disclose everything), and thus, even if this employee gives a 30-day notice, it may take you longer than a month to figure out which potential applicants have all the skill sets needed to fulfil the now-lacking functions in your company.

According to a recent article by Business2Community, 2015 will mark new, progressive trends for HR management. No longer is HR management going to be one-dimensional, with employees, wages and other statistics boringly laid out on long spreadsheets and multi-page documents: “In 2015, visual media [will become increasingly utilized and]… when it comes to HR technology, the importance of visuals will increase.”

You should start improving your HR management resources today! Be ready to re-fill positions and functions this upcoming year, since “according to a recent survey, one in three employees will look for a new job in the next year.” This goes both ways – your employees are at a higher risk of leaving you, and you’ll have a more rich pool of applicants – so HR management becomes critical.

Elf Productivity Ltd. offers innovative software that efficiently and accurately records and processes all of your employees information. Not only will you have them neatly organised by job titles, you can include notes and sub-notes in a detailed, organised fashion that allows you to list specific functions and roles that the employee performs. Our software also allows your employees to perform self-attendance. Contact us today to learn more!

Why you should Invest in Employee Self Service

The secret behind running a smooth successful business is having well streamlined processes. Implementing an employee self service system is just one of many ways you can ensure that this is done, as it provides a way for your employees to accomplish everything they need to even if it was once considered not their role.

The old saying “he who helps himself is helped” is more than good advice when it comes to business management, it can be life saving. In the interest of keeping a business running smoothly it’s important for everything to be as streamlined as possible. That’s where employee self service comes in.

What is Employee Self Service?

Employee self service is when a business ensures that all employees have the tools to accomplish basic needs, even if those needs are not normally within their purview. Examples work best to explain how this works in the day-to-day: say that Sharon from the typing pool just got married, so her last name changed from Smith to Jones. Under a traditional set up Sharon would have to contact human resources, inform them of the change, fill out documents, and then wait a requisite amount of time for the change to take place. This could result in all kinds of problems, from slow checks and mis-labeled mail to travel problems and other issues.

In a company where employee self service is the norm, minor issues like name and address changes, requests for certain forms, filing expenses, etc. can all be taken care of by any employee. This frees up human resources to handle bigger issues, and it makes sure that smaller problems are handled quickly and efficiently by other staff members. Take the same example, but using employee self service: instead of contacting HR Sharon simply logs into the company’s software and makes the name change herself. The whole process is done in minutes, it’s logged into the system, and all problems it could have created are nipped in the bud.

You Need To Have The Right Software

The key to employee self service, and all of the benefits that comes with it, is having the proper software. By getting the right suite it gives all employees access to certain functions and features, and it means that minor tasks can be handled quickly and efficiently instead of waiting for days, weeks, or months for paperwork to go through.

For more information about how employee self service can help your business flourish, simply contact us today!

Making The Human Resource Department’s Job Easier

A HR departments job can range from the collection of employee data to maintaining hiring and firing systems. All together these jobs make for a tough day to day job. Businesses are often looking for ways in which they can simplify their human resource departments job. A simplistic way in which they can do so is by implementing an easy to use time and attendance suite.

Human resources is a necessity for a huge variety of companies. Not only does HR keep track of workers’ information, maintain a system of hiring, firing, raises, and requests from the workforce, but it also takes care of training, and acts as a liaison with external agencies on behalf of a business.

That’s a lot of duties, and a lot of work. That’s why it’s important to make Human Resources’ job as easy as humanly possible.

The Right Software Makes A Big Difference To Human Resources

The right tools can make a job significantly easier, and they can make sure that work gets done much faster. For example, it’s perfectly possible to build a house with nothing but hand tools powered by human muscle. That said, the home will get built in a small fraction of the time if the worker is using power tools.

That’s a lot like how Elf Productivity Ltd.’s Time and Attendance software works.

Traditional systems used by many HR departments still require a lot of supervision from human eyes. Not only that, but all the software suites do different jobs, which means there’s a lot of closing one software and opening another. Elf Productivity Ltd. realised this, and when they designed their software one of the key concerns was efficiency. A computer is much more than just an electronic typewriter, and as such, this software allows for a major reduction in time and energy on the part of HR, while still allowing representatives to do their jobs quickly and effectively.

What Does It Allow?

This software suite provides power, flexibility, Access Control, and something called Employee Self Service. This means that human resources has software that will take care of simple tasks on its own, which can handle multiple needs, and which will make sure only certain employees can access certain features. Employee Self Service, a fairly unique feature, means that certain changes (name, address, etc.) can simply be entered by employees without having to notify HR, fill out forms, and take up time that could be more effectively spent on bigger tasks.

For more information on how Elf Productivity Ltd. can help your HR department achieve optimum efficiency, contact us today!

Saving Time and Money With Employee Self Service

Finding ways to combine operations in order to save time and money is a crucial part of every business. Implementing an employee self service system is just one of many ways a business can achieve this. Employee self service is when all employees within the business have access to the human resource database and can handle the changing of data or management of tasks themselves.

Efficiency is something that every business strives for. Any time it’s possible to eliminate a task or combine operations without sacrificing quality, a smart business will take that option. That is where the idea of employee self service comes into play, and it’s why so many businesses have embraced the practice so whole-heartedly.

What is Employee Self Service?

The simple explanation is that Employee Self Service is when all employees have access to the human resources database in order to handle certain tasks themselves. If an employee recently moved or had a name change then he or she could go into the database and alter his or her private information without having to fill out forms or wait for the request to go through human resources staff. Applications for reimbursement, such as when an employee goes on a company trip and has expenses, could also be submitted by the employee in question rather than by human resources staff. The result? More tasks get done more quickly, and the HR staff can concentrate on tasks that are unique to their department.

Better Working Through Technology

At first, employee self service might look like the kind of task that’s actually more burdensome than the original system. After all, how can employees who aren’t involved in human resources understand what they have to do in order to file the right forms and input the right data?

This is where technology and good ideas merge together: in order for employee self service to work, a business needs to have a system in place that will allow all employees to access the database and make changes. This software needs to be simple to understand, easy to use, and it needs to streamline the process instead of complicating it. The Time and Attendance software produced by ELF Productivity Ltd. was built with this in mind, and it’s why companies who have this software installed will find that employee self service is easier to execute than ever before. Not only that, but this software still delivers access control solutions, accountability, and it will make sure that mundane tasks are taken care of quickly and efficiently, leaving your workforce to focus on the real job at hand.

For more information on how ELF Productivity Ltd. Time and Attendance software can help you streamline your company’s efforts through better employee self service simply, contact us today!

Tips to Improve Productivity!

Improving employee productivity is important for many organisations as hard working employees earn the company more money. Finding ways in which to do so however can be a difficult task. Take a look at these four suggestions below on possible ways in which to improve productivity.

A recent article gives some great insight on how you can improve your employee productivity:

Track your employees’ workday with more detail. The article gives the example of one 8-hour worker who spends all 8 hours working in R&D, versus a 10-hour employee who spends 3 hours doing administrative tasks, socializing, and taking breaks. You may think the 8-hour employee is more productive, but without more detailed information, you couldn’t know for sure.
- Elf Productivity LTD offers innovative employee tracking software which allows you to record your employees’ daily activity. Our software automatically creates trending charts so you can see any changes in employee productivity.
Analyse your data. The article states that when “…analyzing data across departments, roles and skill sets may highlight issues with the structure of your business or identify areas of improvement such as training requirements.”
- Our software allows you to annotate each employee’s file with detailed role and functions. It’s not just a blank box where you place their rudimentary job title – it allows you to specify what the employee’s actual function is. For analysis purposes, if an employee leaves your company, you’ll understand which overall functions your company will be lacking. The software also gives you the ability to visualise your employees’ functions and skills via visual graphs, charts, and trends, so you can determine if you have an excess or lack of a certain function or skill.

Best of all, our software allows your employees to utilise it from anywhere – even outside your company’s physical building. Thus they can check-in from anywhere in the world which gives them the versatility of working globally without restriction. If you’d like more information concerning our human resource software, contact us today!

Internal Skill Matching can save Hiring Costs (and Risks)

In the unfortunate event of having to let an employee go from within your business where do you look when it comes to hiring a new one. Do you choose to contact a recruitment company or do you prefer to promote from within your existing employee base. According to a study done by Wharton school of the University of Pennsylvania, hiring from within can provide added benefits to your organisation.

When you next need to fill an open position in your company, will you focus on outside candidates, or look for an existing employee to promote? A study from the Wharton School of the University of Pennsylvania uncovers some unexpected benefits of “hiring” from within.

Comparing External and Internal Job Candidates

The study found that people promoted from inside the company show a significantly higher level of short-term productivity and success than external candidates. It can take up to two years for an external hire to come up to the level of an internal promotion, measured by comparing employee reviews. But external hires are given starting salaries averaging 18% more than internal promotions, and are far more likely to leave within two years, meaning they never reach a true level of proficiency in their job before they’re gone. Given the cost in both time and money of identifying and interviewing external candidates, this picture makes hiring from outside look like a very risky undertaking.

Getting Behind the Data

There are good reasons for this picture of internal vs. external candidate success. Part of learning a new job is learning about the people and culture of an organisation, and this can be a much bigger task than simply getting to grips with basic job responsibilities. Someone who is promoted from inside has a huge head start in this area over someone who is brand new to the company.

On the other hand, there are good reasons for hiring external candidates in some cases. Bringing in someone new may be necessary to bridge a gap in experience or education, and it can also bring fresh new ideas which will help the company thrive. The data also shows that when external candidates remain on the job for longer than two years, they tend to be promoted faster and show high levels of success.

So there are strong arguments to be made on either side. Choosing the right option when there’s an open position can help a company save time and costs while getting the best people to move the organisation forward.

The Benefits of Skill Matching

This is where great HR software can help. Ceequel®’s Human Resource management module includes a skill matching function which can assist you in both analysing upcoming staffing needs and identifying existing employees who have the right skills and experience to move up into an open position.

Providing opportunities for employees to develop their skills and take on new challenges is key to employee satisfaction and retention. It can also help HR departments remove some of the burden of the hiring process, enabling HR staff to focus on filling positions which truly do need a new face and voice from outside the company.

For more information about Ceequel®’s Human Resource benefits, including skill matching, please contact us!

Avoid Productivity “Speed Bumps” with Employee Self Service Software

When it comes to increasing employee productivity there are a number of things to consider. Do you increase your employees working hours or perhaps even provide them with more tasks, or do you simply motivate them to use their working hours in a better way. Removing distractions from human resources is one of the simplest ways in which you can improve your employees productivity levels.

What factors are involved in increasing productivity? The number of hours an employee works is a factor, but the way those hours are used is a bigger one. Distractions from getting the job done cause productivity speed bumps, and sometimes those distractions come in the form of completely ordinary, completely necessary, administrative tasks.

Common Speed Bumps

Many ordinary employee requests or needs require a brief conversation with a manager or HR person. If the employee can connect with the right person quickly, there is minimal impact to the workday. But sometimes a busy manager is hard to connect with. Many workers have had the experience of checking in at someone’s office several times during the day before they finally make that connection; constantly trying and failing to find someone creates a productivity speed bump.

Email is a more efficient way to handle some issues, but it doesn’t solve all problems. A misunderstanding in email can take several back-and-forth messages to sort out, worse, the volume of email some workers receive makes it too easy for an email to slip through the cracks.

Speed Bumps Send Productivity Off Track

Small speed bumps can turn into big problems. Imagine an employee needs to update their employment record because they have a new mobile phone number, they give the number to their supervisor or an HR person, but the note or email goes astray. The employee doesn’t think to check back with their supervisor to make sure their record is updated. A few weeks later, there’s an urgent need for someone to fill in a shift. The supervisor tries to contact the employee, but is unable to reach them because of their outdated employment record, all of a sudden, a minor oversight in record-keeping has become a big problem: not only is the company short-staffed for that shift, but the supervisor must spend more time trying to find someone to fill in. Future shifts may also be affected because of a backlog of work. The supervisor may need to postpone important tasks in order to handle the staffing issue.

Smooth the Way With Employee Self Service Software

HR software with an Employee Self Service component can eliminate many speed bumps. Requests for holidays or time off can be submitted via the system without needing to personally contact a manager. There is no chance of email or other messages being lost or misfiled. When an employee needs to update a piece of personal information, they are able to do it directly and immediately, which means employee data is always kept up to date.

Preventing speed bumps makes a big difference to productivity in the long term. Contact us today for more information about how our software can remove speed bumps for your business.

The Importance of Human Resource Management

Having information of each of your employees most important tasks as well as their overall job role is key for when your company has to recruit a new starter because a previous employee has left. Keeping track of all of this information however can be a difficult task. Ceequel human resource software allows you to organise your employees into groups and input information about their titles roles and skills.

Why is excellent Human Resource management vital to your company?

In large, or small, companies, often the concentration is on the products or main services which generate the majority of the revenue; human resource management is commonly overlooked as a crucial key for overall success.

Tracking your employees’ titles and roles is necessary so that you can determine which exact functions are diminished from your company when an employee leaves.

With Ceequel Human Resource software, you can organize your employees into groups and then input titles, roles, skills, and much more for each specific employee. By using Ceequel’s software, you can keenly keep track of who your employees are and the exact functions they perform for your company. This way if an employee leaves, you will be able to act fast in minimising any delay this might cause your company by using the software to quickly determine which employee(s) are capable of filling in for the missing function(s).

You can also minimise costs by using Ceequel’s Human Resource software to record all employee salaries in intricate detail (raise, bonus, etc.). In doing so, you can look for trends in your employees’ performance, resulting in you being able to fine-tailor wages and bonuses such that you can improve the overall competitive attitude and performance of your employees. Ceequel’s Human Resource software allows for such detailed record keeping and advanced management parameters that you can record and view the trends of benefits utilisation, using this, you can see if your employees are being productive as a whole, and which benefits are going unused or overused. You can then implement measures to counteract any negatives that you see trending.

The Ceequel Human Resource software also has future trend analysis features which allow you to make predictions about future overall employee performance and costs.