Human Resources – Page 8 – Time and Attendance

Avoid Productivity “Speed Bumps” with Employee Self Service Software

When it comes to increasing employee productivity there are a number of things to consider. Do you increase your employees working hours or perhaps even provide them with more tasks, or do you simply motivate them to use their working hours in a better way. Removing distractions from human resources is one of the simplest ways in which you can improve your employees productivity levels.

What factors are involved in increasing productivity? The number of hours an employee works is a factor, but the way those hours are used is a bigger one. Distractions from getting the job done cause productivity speed bumps, and sometimes those distractions come in the form of completely ordinary, completely necessary, administrative tasks.

Common Speed Bumps

Many ordinary employee requests or needs require a brief conversation with a manager or HR person. If the employee can connect with the right person quickly, there is minimal impact to the workday. But sometimes a busy manager is hard to connect with. Many workers have had the experience of checking in at someone’s office several times during the day before they finally make that connection; constantly trying and failing to find someone creates a productivity speed bump.

Email is a more efficient way to handle some issues, but it doesn’t solve all problems. A misunderstanding in email can take several back-and-forth messages to sort out, worse, the volume of email some workers receive makes it too easy for an email to slip through the cracks.

Speed Bumps Send Productivity Off Track

Small speed bumps can turn into big problems. Imagine an employee needs to update their employment record because they have a new mobile phone number, they give the number to their supervisor or an HR person, but the note or email goes astray. The employee doesn’t think to check back with their supervisor to make sure their record is updated. A few weeks later, there’s an urgent need for someone to fill in a shift. The supervisor tries to contact the employee, but is unable to reach them because of their outdated employment record, all of a sudden, a minor oversight in record-keeping has become a big problem: not only is the company short-staffed for that shift, but the supervisor must spend more time trying to find someone to fill in. Future shifts may also be affected because of a backlog of work. The supervisor may need to postpone important tasks in order to handle the staffing issue.

Smooth the Way With Employee Self Service Software

HR software with an Employee Self Service component can eliminate many speed bumps. Requests for holidays or time off can be submitted via the system without needing to personally contact a manager. There is no chance of email or other messages being lost or misfiled. When an employee needs to update a piece of personal information, they are able to do it directly and immediately, which means employee data is always kept up to date.

Preventing speed bumps makes a big difference to productivity in the long term. Contact us today for more information about how our software can remove speed bumps for your business.

The Importance of Human Resource Management

Having information of each of your employees most important tasks as well as their overall job role is key for when your company has to recruit a new starter because a previous employee has left. Keeping track of all of this information however can be a difficult task. Ceequel human resource software allows you to organise your employees into groups and input information about their titles roles and skills.

Why is excellent Human Resource management vital to your company?

In large, or small, companies, often the concentration is on the products or main services which generate the majority of the revenue; human resource management is commonly overlooked as a crucial key for overall success.

Tracking your employees’ titles and roles is necessary so that you can determine which exact functions are diminished from your company when an employee leaves.

With Ceequel Human Resource software, you can organize your employees into groups and then input titles, roles, skills, and much more for each specific employee. By using Ceequel’s software, you can keenly keep track of who your employees are and the exact functions they perform for your company. This way if an employee leaves, you will be able to act fast in minimising any delay this might cause your company by using the software to quickly determine which employee(s) are capable of filling in for the missing function(s).

You can also minimise costs by using Ceequel’s Human Resource software to record all employee salaries in intricate detail (raise, bonus, etc.). In doing so, you can look for trends in your employees’ performance, resulting in you being able to fine-tailor wages and bonuses such that you can improve the overall competitive attitude and performance of your employees. Ceequel’s Human Resource software allows for such detailed record keeping and advanced management parameters that you can record and view the trends of benefits utilisation, using this, you can see if your employees are being productive as a whole, and which benefits are going unused or overused. You can then implement measures to counteract any negatives that you see trending.

The Ceequel Human Resource software also has future trend analysis features which allow you to make predictions about future overall employee performance and costs.

Increase your Efficiency with Human Resource Software

Keeping track of employees as your organisation grows can become an impossible task. As the business sector grows, so does the variety of jobs available within your company and as new ones are added and old ones removed, your human resource department becomes overworked. An overworked human resource department leaves your business open to liability issues.

Have You Outgrown Your HR System?

As your business grows, keeping track of all the employees within your organisation becomes a complicated task: new jobs are added and obsolete positions are removed, your employee ranks swell, and your human resource department ends up overworked and stressed because they don’t have the right tools to handle the growing needs of your business.

Leaving your human resource department to limp along with inadequate tools can cost your business big and leave you open to liability issues. If your human resource department is struggling to keep up with recent growth, then it is time to invest in the tools they need to keep your business running smoothly.

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FAQs About Human Resource Software

When it comes to implementing a human resource system there are often many issues that need to be considered. At ELF Productivity we have over 30 years experience within the industry and we’ve heard most, if not all of them. Listed below are just a few of the questions and answers we’ve heard.

Just like other business decisions you make, there are many issues to consider when you evaluate Human Resource Software and other employee related software.

At ELF Productivity Limited we have seen many software companies come and go over the years. We are pleased to present some of the Questions and Answers we have heard in our over 30 years in the industry.

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Human Resource Software Can Save Your Company Time and Money

Whether you have a current computerised HR system or still do it the old fashion way, if your system isn’t working correctly then your loosing money. Having a fully functioning computerized human resource system at your disposal has many benefits.

You may have a current computerized Human Resource system in place, that just isn’t working for your company, or you still may be doing it the old fashioned way but are looking for a simpler way. There are many benefits, to having a good computerized Human Resources system at your disposal.

A software program can help you in all areas of your business. For example you can easily create reports and presentations,and this can be done without days of preparation. Searching for staff is made easier, as a good HR program may have the ability to search through hundreds of resumes, and match the specific criteria you have set for certain positions. Areas such as employee leave and benefits can also be viewed and processed proficiently.

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Keeping Employee Training Current with Human Resource Management Software

Employee training and development is an important aspect of any successful business as the roles within each industry sector are forever changing. Organising and managing employee training and development often falls upon the shoulders of human resources who are not always able to keep track of who’s completed what as they are backlogged with more pressing tasks. Implementing a human resource management system can help manage your employees training by alerting human resources to training days employees may need and by notifying them when there are training sessions coming up.

Continuous employee training and development is one of the important aspects of a successful enterprise. Often the responsibility of determining staff training and developmental needs falls on the shoulders of individuals within the Human Resource Department. Unfortunately, keeping track of employee training and development can fall to the wayside due to the HR’s department’s need to keep up with other important daily business operation processes.

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Reducing the Workload for Human Resources

Two of the most important tasks a human resource department is the maintenance of all company employees and the successful implementation of new starters. Both of these aspects require HR personnel to spend valuable company time completing mundane tasks. With Ceequel HR management these functions can actually be automated reducing time and saving money.

Two of the responsibilities of Human Resources (HR) are maintaining the organisation chart of a company and successfully bringing in new starters. Both aspects of HR involve personnel spending time on mundane details. With Ceequel these HR management functions can be automated reducing the time spent. In addition process improvements are observed.

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Should You Integrate Your Human Resource Software With Your Other Systems?

Many companies benefit highly from having one solutions for all of their business processes. Our Ceequel human resource software provides your company with the option to integrate your HR software with time and attendance, shop floor data capture and any other systems that manage your business processes. You have the option however to used our human resource management system by itself.

Many businesspeople find that they benefit greatly having a “one stop shop” solution for a variety of business processes. Using human resource software from Ceequel gives your company the opportunity to integrate your human resource software with your shop floor data capture system, your time and attendance system, and other systems that manage your business process software. However, you can also let your human resource software stand on its own – and some business owners prefer it this way.

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