Stand out from the crowd with Ceequel®
Here at Elf productivity we understand the many problems an organisation may encounter when trying to clock. Our software has been designed to work on numerous devices meaning clocking from even the remotest of locations is possible. As well as the on site options of biometric, facial recognition, card and fob, clocking can also be completed via a land line,smartphone or even through email.
Having ways to effectively manage the time you spend working on a day to day basis is essential if you wish to stay on top of all tasks and complete every piece of work to their pre set deadlines. There are a number of ways in which you can mange your time bellow are 5 suggestions.
Managing working time on a day by day basis is an important factor when it comes to increasing employee productivity and making sure everyone within an organisation is hitting their deadlines. Time management however is a hard thing to master and can only truly be learned through lots of hard work and practise. Here are 5 tips to help all employees squeeze the most out of their day.
1. Prioritise
Attempting to complete too many tasks at one time could massively reduce the quality of the work you’re submitting. Learning how to deal with a heavy work load is essential if you wish to exceed in every task and always submit work on time. Prioritising your work based on a number of factors such as deadline date or importance is an easy way to manage your time. You should always make sure to complete the most important items first and leave some time spare for unforeseen tasks.
2. Ask for help
Never be afraid to ask for help, if you have too many tasks to complete and know one of your colleges is capable of completing that task then make sure to ask them to assist. Although delegating tasks out can often seem time consuming and doing it yourself seems like the easier option this choice is often stressful and a poor use of your time. Passing tasks on to others doesn’t have to mean you lose control as you can review the assignments and make any final changes.
3. Don’t take on more than you can handle
Almost all employees in every business would jump at the chance to help their co-workers out with extra work however this isn’t always plausible. Saying yes to every request is the easiest way to clog up your workload and disables you from being able to manage your pre exiting tasks. You should think about the tasks you are being asked to do and choose the one’s you would like to complete and say no to every other request. Doing so will stop you from setting unrealistic goals.
4. Schedule your time
Scheduling your time is an excellent way to manage your work load and increase productivity. Splitting your days up in to sections and completing different tasks in each section helps you effectively manage the work you currently have on. Putting time to one side at the end or start of the day to check your emails or return calls limits the chances of distraction.
5. Give 100% to every task
Always give your all, too every task, even if it’s one you feel is mundane. Every employee has their favourite tasks to complete but all tasks should be viewed the same and always competed to the highest standard. Tasks you feel are too big or you dread to start should be the ones you complete first. Dividing these tasks up can also help you deal with the completion of them. Completing the unpleasant tasks first gets them out of the way allowing you to move on to more rewarding and engaging tasks.
Making sure your employees are fully motivated should be a key aspect of any business as an unmotivated employee can potentially cost your organisation valuable time and money. Here at ELF Productivity Limited we have created an effective time and attendance system which can not only calculate hours worked but also monitor the time spent on each activity, thus providing a reporting tool breaking down each employee’s day. This information can help identify employees who are either cherry picking, the easier tasks or those employees who are being burdened with the more mundane or difficult activities. Distributing these tasks more evenly can have a huge improvement on overall employee morale and therefore motivation.
For more information on how we can help your organisation manage your employees time more efficiently, contact us today!
Streamlining your businesses time and attendance processes could benefit your organisation in a number of ways. Implementing a time and attendance systems allows you to not only automate your processes but also provides you with analytical data on all of your employees absence records.
Almost all organisations struggle with the cost of employee absences this is often because they don’t have an effective absence management solution in place. Having access to a system that provides you with the ability to track and view every absence your employee has ever taken would save your business time and money.
Employee absences cost businesses a significant amount of money each year. Having a system in place that is able to effectively manage these absences could not only save your organisation time and resources but also streamline the absence management process.
There are four main types of absences that every business experiences and these include short term absence, long term absence, authorised and unauthorised absences. Keeping track of the different kind of absences each of your employees take is essential, as it allows you identify absence patterns creeping in at the earliest stage. Tracking your employees also allows you to identify any genuine long term ailment, ensuring your company provides the necessary support and care.
Absence management goes beyond just tracking your employees. As it will also ensure your organisation has procedures in place to deal with employees who take advantage of your company’s occupational sick pay or are frequently off when holiday requests have been denied.
With ELF Productivity’s Time and Attendance system, absence management can be provided at the touch of a button. Breakdowns including long term absence, high number of occasions, reasons for absence, and cost to the business due to absence are all viable. Other advantages include immediate notification of return to work requirements as ELF time and attendance operates in true real time.
Graphical reporting and dash board overviews are also standard within the Ceequel portfolio suite.
In addition and where required the Bradford factor calculation can be automated and reports automatically distributed at pre-defined dates and times.
Tracking your employee absences could not only save your organisation money but can reduce the number of time your HR department spends chasing people up, for more information contact us today!
Annual or annualised hour systems have significantly grown in popularity over the years, with many businesses now implementing them as a way to improve employee productivity and reduce the number of people being paid overtime.
Using annual or annualised hour systems within a businesses – is not a new concept. The use of them within organisations dates back to the early 1980’s. However over the past few years there has been a significant increase in the number of manufacturing companies now providing these as part of their employee’s benefits package.
An annualised hour system is where an employee is provided with a contract that states the exact number of hours they are required to work in a twelve month period. These hours are then often worked as “chosen” regular hours or via a plannable shift pattern.
A separate “pot” of hours is then budgeted for which is for emergency use and which attracts an overtime payment. The remaining time is often left unallocated and is available to be used on an as-needs-basis.
Many manufacturing companies are now introducing an annual hour system as an efficient way to achieve continuous production from all employees throughout the year. Annualised hours can also significantly reduce the amount of overtime hours being paid. Hours can be decided on an individual employee basis – at the beginning of the year and overtime hours will only ever take affect when the number of hours worked exceeds the set number.
Having an annualised system also gives your managers greater control of their employees working patterns, providing them with potential ways in which they can maximise productivity and minimise overtime within their workforce.
It enables a business to effectively and efficiently iron out any peaks and troughs in manufacturing demand, and benefits Employees by providing them with a consistent wage – usually 1/12th salary.
Using ELF Productivity’s Time & Attendance module, the administration of an annualised hour solution is streamlined and provides reporting at any point during the year, ensuring employees are rostered evenly, thus mitigating overtime while ensuring production levels are maintained.
For more information on how annualised hours could benefit your business contact us today!
Managing your businesses human resource department is often a timely job. This is due to the extensive number of things HR have to complete on a day by day basis as well as also making sure they abide by certain processes. Implementing an easy to use time and attendance system into your business can help simplify the way in HR processes are completed.
Managing your human resource department can often be a time-hungry job for many organisations. Often because many HR departments have a high number of tasks to be completed at one time and each task has to follow processes – often with legal implications.
Introducing an easy to use time and attendance system (incorporating HR) can help simplify the way in which some of these tasks are undertaken and provides one centralised solution that can be accessible to all departments within your business.
Our time and attendance system acts as one central database, and contains all data and records information to effectively and efficiently manage your employee’s. As Ceequel® (Elf’s Time and Attendance/ HR Software Suite) co exists on one core database, managing the life of an employee whilst employed by your company, becomes a much simplified responsibility. Information is shared real-time to all modules and having one single database removes the need for double keying and thee possibility of your business having duplicate data within the system.
Employee clocking times are automatically stored within the database and absence codes can be configured to help the system recognise the reasoning behind any missed clocking’s. This information is visible to all departments including HR and payroll – ensuring that wage information is correct at the time of processing.
Your line managers have the ability to view all planned absences including training days – for all their direct reports – providing them the ability to manage staffing levels and ensure that productivity of their department remains within business parameters.
With the use of shift patterns, rosters and rotations – your system can be configured to recognise working days and rest days – whilst accurately calculating absences. The system can then report on these absences to support your policies – such as Bradford Factor.
Exceptions can also be customised to suit your business rules and can cope with even the most complex of shift patterns. Our time and attendance system even provides you with the ability to report nightshift hours on the same day and allows you to setup true flexitime.
The Mail merge facility within the Human Resource module of Elf’s Ceequel® Software Suite – allows you to filter your employees by any data you hold within the system – this may include; true age, cost centre, length of service, holiday entitlement, or any other field stored. Once employees have been identified by the system a letter or document can be automatically merged with each employee’s details and then printed and/or stored against an individual’s record.
Letter templates including, offer letters, contracts of employments, pension auto-enrolment etc can also be stored for future use.
For more information about how we could help you simplify your HR department’s day to day business processes, contact us today!
Businesses are always looking for new modern day technologies that will help them with their every day processes. Here at Elf Productivity we have developed a reliable technological solution that’s not only cost effective but can help increase the productivity of your workforce. We offer a wide variety of software suites that integrate into one main easy to use system.
Companies are always searching for ways to make their investment in technology work better for them. They want to use technology to increase their production levels, ultimately saving on both time and costs. Ideally increasing sales and revenue which is the goal of every company. But they are also looking to use technology in such a way that would benefit their employees as well.
At Elf Productivity Limited, we provide the technological solutions that companies seek. Our time management and attendance systems offer choices that are reliable and cost effective. Not only do we provide advanced and dynamic time and attendance systems to our clients, we also provide consultancy and guidance through our extensive industry knowledge.
Our Employee Self Service Module
One of the solutions (using leading web technology) is the Employee Self Service module with Time and Attendance. This browser based solution allows employees to have access to their own work records. It supports employees in gaining more confidence, knowledge and acts as a way of motivating them to become more productive in their role. The fact that they can access their records whenever they want makes them feel more in control and empowered. From an IT department perspective – there is very little IT footprint.
Employees can have access to their data through a number of ways. They can use their own computer or tablet to view their data, or they can see it through a touch screen terminal or central kiosk. Companies also have the option of linking it to their existing LAN, WAN, and/or Intranet. Being browser based enables employees to gain access to their Self-Service portal from the comfort of their own homes.
Some of the benefits your employees can expect from this efficient employee self-service solution, include –
Elf Productivity Limited has (over the years) combined extensive industry knowledge and expertise in creating one of the most sophisticated and dynamic time management software suites available. Because of this – Elf Productivity Limited is now seen as one of the industry leaders not just in the UK but world-wide. For more information on our Employee Self Service or other Software Modules, please feel free to contact us or visit our website.
Keeping track of your employees productive and unproductive hours is a crucial task for any business who wishes to be successful. Having access to this type of information provides your business with the ability to view all unproductive hours and implement processes which will help improve individual employee productivity levels.
Organisations are always looking for ways to measure and develop the productivity of their employees. It is vitally important if they want to ensure their continued growth and success. To make sure of this, organisations need to have full control over their employees’ working hours – both productive and unproductive. The best way to do this is through the use of time attendance systems.
The use of these systems allows companies to record when their workers start their work and when they stop. They are also able to identify the kind of work as well as the level of productivity. Elf Productivity Limited is a provider of high quality time management and attendance systems that are both reliable and cost effective. We deliver top quality support with our time management software and valuable industry experience.
Shop Floor Data Capture (SFDC)
Our Ceequel® Time and attendance software can help increase companies knowledge of their shop floor. Companies obtain granular data which ultimately saves on cost through fast and efficient data capture. Since data is captured on the shop floor itself and in real time, accuracy is guaranteed. It leads to a reconciliation of productive and non-productive time. Companies using shop floor data capture are expected to receive the following results.
Combining the systems that we offer – with our unparalleled industry knowledge and expertise – allows us to provide organisations with a bridge between productive and non-productive time. Productivity is maximised while other non-productive activities including employees become clearer and more defined.
With the quality and capabilities of Ceequel® and our deep commitment to quality customer service, it is easy to see why we have managed to become one of the leading time management companies not just in the UK but in the whole of Europe. Please contact us or take a tour of our website to see how we can assist your organisation.
Keeping track of your employees time and attendance is an important part of any organisation. Recording this data helps to streamline your business processes and relieves the unneeded stress on both your payroll and HR department. With the use of a time and attendance system both of the above processes can be achieved in a simplistic way.
Time management is a crucial process in all organisations. Without it there’s a very good chance your business wouldn’t be where it is today. Time management systems monitor your employee’s time & attendance on a day-to-day basis. This data often includes calculated hours worked and should even provide breakdown information of jobs, operations or activities – productive and non-productive. The data reordered is accurate streamlining your payroll department’s processes by removing the manual calculations surrounding hours worked (incl. overtime), absences paid or even bonuses.
With the assistance of Elf Productivity’s – absence management module, Ceequel Time and Attendance can now do a lot more than just track the hour’s an employee works. Ceequel now monitors minutes, hours, half or full day absences by individual employees and picks up on whether the absence was authorised or unauthorised. Absences are also available to be viewed by department, cost centre and location. This makes it easier than ever to stay on top of what’s happening within your organisation at any-one-time.
Ceequel Time and Attendance also delivers advanced calculations; such as the ability to identify employees who have a long period of absence – as opposed to those who have sporadic periods of absence often over a long period of time. Elf Productivity’s Ceequel system provides this level of in-depth analysis through the use of configurable absence codes and will even cater for shift-rest-days.
Data such as hours or gross wages can easily be passed from Ceequel time & attendance through to your payroll department.
All data within Elf Productivity’s Ceequel Software Suite shares a single database, eradicating double keying of data. Data is real-time and all modules have access to the same data instantly.
Businesses truly looking for process improvements, transparency of information and enhanced people management should only look at a single solution that integrates Time & Attendance system with Human Resources.
A single combined system contains accurate information on each employee’s life with the business. This will include start dates, finish dates, duration of working day, hours worked. This means that if an employee doesn’t clock in to the system on a day they are due to work the correct absence code will be generated for all departments to see. In addition to this your human resource department has the ability to input more information such as reason for absence, attach a sick note or a return to work form.
Even-more-so a visionary company looking to drive their organisation and maximise efficiencies will further enhance their single (Time & Attendance and HR) system by introducing Employee Self Service.
Elf productivity’s hardware is industry standard and is also designed with the future in mind. Data capture communications are generally TCP/IP and are in true real-time. For remote clocking terminals communications can be established via mobile phone data sim cards or alternatively why not implement both Android and iPhone iClock applications. Not only can you clock using the apps but at the same time as capturing your clocking time – the system also captures the longitude and latitude of the device.
There are various technology types available to collect the data including, barcode, proximity fob, proximity card, fingerprint, hand or face biometric.
If you’re looking for one integrated system that will not only manage all of your business needs but also simplify your processes – contact us today!
Keeping track of your workforce’s time and attendance data no longer needs to be a daunting task for your organisation. Elf Productivity’s Ceequel software suite allows your business to record and manage all of your individual employee data in one place on an easy to use platform. Our time and attendance system is entirely browser based saving your business time and money.
Keeping track of individual employee working times, holiday allowances and rate of pay can be a daunting task for human resource and payroll departments. Elf’s time and attendance software relieves this stress by devolving the management of employee groups – to the relevant line manager. Line managers have access to a browser based system, allowing them to maintain and amend their employees holiday time and sick leave together with their teams, individual clocking’s. Having this information at your Managers’ fingertips creates a multitude of benefits – including (but not limited to) the following:-
1. Improve visibility:
As a business, should you require you’re employees to clock in and out of attendance and identify those who are working too many or too few hours. Elf’s Ceequel® Time & Attendance Software Suite provides your managers the ability to do just this in real-time, even breaking down this absence by employee’s who are late, manipulating your working guidelines or constantly breaching the EU Working week regulations. Thus ensuring that employees pay data is correct and that the company can correctly report and identify any breaches in policy.
Through Ceequel’s Employee Self Service – Employees can view the same data (lateness, clocking’s & premiums) via any device with internet connectivity and a browser* – removing unnecessary communications with Human Resources.
2. Eliminates the ability to fraud time:
Companies once measured their employee’s time and attendance using paper based capture mechanisms, (requiring the employee to write down their individual working time and attendance). This was often abused as it allowed people who were perhaps late, or who finished early, to submit incorrect information on their time-sheet. Elf’s Ceequel® T&A system records in real time, eliminating the opportunity for employees to amend this information.
3. Payroll simplified:
Payroll is now even easier than ever with Elf’s Ceequel® T&A solution. With all of your employee’s time and attendance data stored in one place, premiums calculated effortlessly and efficiently (with no manual intervention) – your payroll department can, process pay runs in a fraction of the time.
4. Reduces the number of disputes:
When it comes to enforcing your business policies, such as lateness, holiday entitlement and absences through sick – companies who do not have a fully integrated Time & Attendance and Human Resource Management Software – often have difficulties providing the supporting evidence to correctly manage their employees.
With the use of Elf Productivity’s Time & Attendance and Human Resource Management Software companies can have clearer visibility when employees need to be closely managed. Capturing this data at an early stage – saves UK businesses a substantial amount of money – invested in employee retention/replacement.
If you’re looking to improve productivity, simplify your processes, increase the knowledge of your organisation and ultimately save money – contact us today!