Tag: Payroll

Time & Attendance – making Calculations Easy

Keeping track of your employees time and attendance is an important part of any organisation. Recording this data helps to streamline your business processes and relieves the unneeded stress on both your payroll and HR department. With the use of a time and attendance system both of the above processes can be achieved in a simplistic way.

HR

Time management is a crucial process in all organisations.  Without it there’s a very good chance your business wouldn’t be where it is today.  Time management systems monitor your employee’s time & attendance on a day-to-day basis.  This data often includes calculated hours worked and should even provide breakdown information of jobs, operations or activities – productive and non-productive.  The data reordered is accurate streamlining your payroll department’s processes by removing the manual calculations surrounding hours worked (incl. overtime), absences paid or even bonuses.

With the assistance of Elf Productivity’s – absence management module, Ceequel Time and Attendance can now do a lot more than just track the hour’s an employee works.  Ceequel now monitors minutes, hours, half or full day absences by individual employees and picks up on whether the absence was authorised or unauthorised.  Absences are also available to be viewed by department, cost centre and location.  This makes it easier than ever to stay on top of what’s happening within your organisation at any-one-time.

Ceequel Time and Attendance also delivers advanced calculations; such as the ability to identify employees who have a long period of absence – as opposed to those who have sporadic periods of absence often over a long period of time.  Elf Productivity’s Ceequel system provides this level of in-depth analysis through the use of configurable absence codes and will even cater for shift-rest-days.

Data such as hours or gross wages can easily be passed from Ceequel time & attendance through to your payroll department.

All data within Elf Productivity’s Ceequel Software Suite shares a single database, eradicating double keying of data.  Data is real-time and all modules have access to the same data instantly.

Businesses truly looking for process improvements, transparency of information and enhanced people management should only look at a single solution that integrates Time & Attendance system with Human Resources.

A single combined system contains accurate information on each employee’s life with the business.  This will include start dates, finish dates, duration of working day, hours worked.  This means that if an employee doesn’t clock in to the system on a day they are due to work the correct absence code will be generated for all departments to see. In addition to this your human resource department has the ability to input more information such as reason for absence, attach a sick note or a return to work form.

Even-more-so a visionary company looking to drive their organisation and maximise efficiencies will further enhance their single (Time & Attendance and HR) system by introducing Employee Self Service.

Elf productivity’s hardware is industry standard and is also designed with the future in mind. Data capture communications are generally TCP/IP and are in true real-time. For remote clocking terminals communications can be established via mobile phone data sim cards or alternatively why not implement both Android and iPhone iClock applications. Not only can you clock using the apps but at the same time as capturing your clocking time – the system also captures the longitude and latitude of the device.

There are various technology types available to collect the data including, barcode, proximity fob, proximity card, fingerprint, hand or face biometric.

If you’re looking for one integrated system that will not only manage all of your business needs but also simplify your processes – contact us today!

Tracking Employee Time & Attendance will benefit your Business

Keeping track of your workforce’s time and attendance data no longer needs to be a daunting task for your organisation. Elf Productivity’s Ceequel software suite allows your business to record and manage all of your individual employee data in one place on an easy to use platform. Our time and attendance system is entirely browser based saving your business time and money.

T&A Clock

Keeping track of individual employee working times, holiday allowances and rate of pay can be a daunting task for human resource and payroll departments. Elf’s time and attendance software relieves this stress by devolving the management of employee groups – to the relevant line manager.  Line managers have access to a browser based system, allowing them to maintain and amend their employees holiday time and sick leave together with their teams, individual clocking’s.  Having this information at your Managers’ fingertips creates a multitude of benefits – including (but not limited to) the following:-

1. Improve visibility:

As a business, should you require you’re employees to clock in and out of attendance and identify those who are working too many or too few hours.  Elf’s Ceequel® Time & Attendance Software Suite provides your managers the ability to do just this in real-time, even breaking down this absence by employee’s who are late, manipulating your working guidelines or constantly breaching the EU Working week regulations.  Thus ensuring that employees pay data is correct and that the company can correctly report and identify any breaches in policy.

Through Ceequel’s Employee Self Service – Employees can view the same data (lateness, clocking’s & premiums) via any device with internet connectivity and a browser* – removing unnecessary communications with Human Resources.

2. Eliminates the ability to fraud time:

Companies once measured their employee’s time and attendance using paper based capture mechanisms, (requiring the employee to write down their individual working time and attendance).  This was often abused as it allowed people who were perhaps late, or who finished early, to submit incorrect information on their time-sheet. Elf’s Ceequel® T&A system records in real time, eliminating the opportunity for employees to amend this information.

3. Payroll simplified:

Payroll is now even easier than ever with Elf’s Ceequel® T&A solution. With all of your employee’s time and attendance data stored in one place, premiums calculated effortlessly and efficiently (with no manual intervention) – your payroll department can, process pay runs in a fraction of the time.

4. Reduces the number of disputes:

When it comes to enforcing your business policies, such as lateness, holiday entitlement and absences through sick – companies who do not have a fully integrated Time & Attendance and Human Resource Management Software – often have difficulties providing the supporting evidence to correctly manage their employees.

With the use of Elf Productivity’s Time & Attendance and Human Resource Management Software companies can have clearer visibility when employees need to be closely managed.  Capturing this data at an early stage – saves UK businesses a substantial amount of money – invested in employee retention/replacement.

If you’re looking to improve productivity, simplify your processes, increase the knowledge of your organisation and ultimately save money – contact us today!

The Absolute best Features to Look for in a Time and Attendance System

Tracking and managing time and attendance data used to be a time consuming process and much of the information collected would never be fully utilised as there were no good ways to analyse it. Time and attendance systems in this day and age go way beyond the once required processes, as they are now able to record, track and manage accurate data in real time.

Tracking and managing time and attendance used to be a labour-intensive, time-consuming process, and much of the data wasn’t adequately utilised because there was no good way to analyse it. However, advancements in the software industry makes it possible to track, manage, and generate reports on an impressive amount of data, lowering losses in payroll, improving regulatory compliance, and making the work faster and easier.

Advanced Automation

Things like payroll, that are incredibly labour-intensive, can now be automated and integrated with other systems to make data available from one system accessible in another. Payroll no longer has to depend on clock cards or other manual methods, which cost the average worker about 18 minutes per week to fill out. Automation can lower this time spent to just 2 minutes per week.

Compliance With EU Working Time Directive Rules

The data necessary to remain compliant with the Working Time Directive is already available within your payroll systems. Innovative software, however, can extract and analyse this data so that you can identify employees who are close to the limit of weekly service or have already exceeded it. The software should also allow you to identify workers who have opted out of the directives so that they can be taken care of separately.

Auditing Trail

Frequent editing of an employee’s time sheet is always a concern, but it’s necessary to have a method for tracking these exceptions and disallowing certain edits. Choose a Time and Attendance solution that tracks edits and notates any changes made, when changes were made, and by whom, so that patterns of problematic behaviour can be identified and addressed.

Identifying Short-Term Absences

The most costly time and attendance problems for most companies involves frequent, short-term absences. It is estimated that this problem costs the majority of businesses £666 per employee every year, and a total of 3.5 percent of all productive work time. Look for a system that includes Bradford Factor reporting, which identifies and tracks such short-term absences so the issue can be addressed.

Are you searching for time and attendance solutions for your workplace? Contact us for an innovative solution that will save your company time, money, and extra effort.

How Tracking your Employees Time and Attendance can help your Business run Smoothly

Tracking time and attendance data is an important part of managing your workforce. Having accurate information on employees holidays, sick time and clockings makes it easier for you to manage everyone. There are many benefits to having a time and attendance system and tracking the data provided can help your business run smoothly.

When it comes to managing your workforce, tracking Time and Attendance is an important part. You have the options to track many statistics when it comes to time and attendance tracking. By using a computerised system you can easily track holidays, sick time, break and meal times, and staff members clock in, and clock out time. The question is, “How can tracking these statistics help your business?”.

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Syncing Time and Attendance Records

The best way for your business to enhance their bookkeeping and accounting is by syncing your time and attendance records between both departments. Syncing the data between the two makes sure every single one of your employees is paid on time and correctly every pay period.

Syncing Time and Attendance records is often the best way for a business to enhance their bookkeeping and accounting. Offering jobs to people in the community is a beautiful thing for a business to do. However, those jobs must pay well and pay properly to every employee.

With a time and attendance program that is synced to the company’s accounting or payroll system, every employee can be paid exactly what they are owed every pay period. This is especially helpful for the business owner who is working their business alone. The time and attendance software can transmit employee information to the business’ accounting or payroll program.

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