Tag: Absence Management

Automation of manual time sheet processing with Time and Attendance

Manual time and attendance processes can be costly to an organisation they are also difficult to handle. Many employees are unreliable with the data they submit which can in turn lead to problems with payroll leaving organisations at risk of paying their employees wrong. Implementing the Ceequel time and attendance system easily records accurate data on how many hours each member of your workforce has completed.

Timesheet

Managing employee time and attendance data is a difficult task for many businesses especially if the process is still manual.  Employees often fall behind in the completion of their time sheets and most can never remember the exact time they started and finished work, meaning false data is often entered.  This means many organisations risk under or over paying their staff and Issues involving payroll can often lead to a reduction in productivity levels.

An automated time and attendance system easily collects and tracks your employees clocking information.  Data is collected and stored in real time allowing mangers to access employee time on the go.  Employee absences and holidays can also easily be tracked making sure the appropriate amount of pay is given for each occasion.

Integrating your time and attendance system with payroll can significantly Increase the accuracy of your payroll processes.

chart 1

According to a survey carried out by the Aberdeen group organisations that had an integrated time and attendance system with payroll, benefited from a 30% lower rate of payroll processing errors. Theses organisation also saw a 32% lower error rate in the tracking of actual employee time worked, and also avoided the 6% year over year increase in manual workforce transactions experienced by organisations that didn’t have an integrated system in place.

Having an integrated payroll system can also save your company time as it eliminates time-consuming processes such as the manual calculating of time-sheets, meaning your human resource department are free to work on more strategic duties such as increasing workforce productivity.

Elf productivity’s Ceequel software suite acts as one fully integrated system allowing you to easily manage your time and attendance data as well as your payroll operations from one platform. Data is transferred between the two modules in real time meaning information is always kept up to date.

For more information on how you can integrate your payroll system with Ceequel time and attendance, contact us today!

Short term absence and the impact it can have on a business

Short term and long term absences are often a real problem for organisations as they leave them short staffed and over worked. In the case of a long term absence employers often find themselves having to contract in agency staff in order to cope with the growing workload. Short term absence however is harder to deal with as contracting staff in for the odd day or two can be costly.

long or short term

Short term absences are very disruptive to an organisation, with many managers often having to scramble around looking for cover, which on occasion is not readily available.  This can leave organisations short staffed and lacking expertise.  Long term absences however have the opposite effect on businesses as they can be easier to manage.  The tasks that would normally be completed by an absent employee will often be split up and passed onto other members of the team, or agency staff could be recruited to cover the absence period.

Most long term absences are covered under the Equality act 2010, so employers need to make sure they are complying with all legislations.  Keeping a note of all employee absence records throughout their illness is crucial and this information needs to be kept secure at all times.

Elf Productivity’s Ceequel® software suite provides your Human Resource department with a secure way of easily recording every employee absence.   Just by virtue of the fact that an employee has not clocked using Ceequel® Time and Attendance, the system will know the start day, end day, number of working days absent and the category of absence.  In Ceequel® Human Resource Management software, notes can be made within the system and access can be given to managers of the sick employees.   In addition, attachments such as fit notes or return to work documents can be scanned in and attached to an individual’s records, thus providing your Human Resource department with a complete overview of every employee’s medical history.   Short term absences can also be monitored within the system allowing you to keep track of everyone within your workforce.

Individual absence reports can be set up to run on a weekly, monthly or yearly basis, allowing managers to spot any absence patterns creeping in at the earliest stage.

Many organisations are now also monitoring reports such as the Bradford factor, which is designed to penalise employees who have lots of absence occasions, as opposed to those with a genuine long term ailment.   Using Ceequel ® Time and Attendance, this report can be calculated automatically over a rolling 12 month period and emailed to the appropriate line manager.

Having an easy to use system in place that allows you to not only track employee sickness but also record key information and can save your business time and money, for more information contact us today!

Recording Reasons for Absence is an imperative part of any T&A System

According to the CIPD Annual survey report done in 2015 these are the top reasons manual and none manual employees gave for being off work for a short period of time. Minor illnesses such as sickness, flu were the most common reasons given, followed by muscular injuries and back pain.

absence reasons

Employee Absence reasons and just how believable are they?

Not all employee absence reasons are seen to be acceptable by employers.A recent study has revealed that employees are most likely to let you have the day off if you are sick but are less likely to appreciate you taking time off because you are stressed. The study also revealed that employers n employees view flu as being an acceptable reason not to go to work.

Sick woman

There are a number of reasons why an employee may need to take a day off work sick. However not all excuses used are considered acceptable to an employer. A survey carried out on 2,500 employees and employers in the UK has revealed the most accepted reasons for people taking the day off.  It won’t come as a surprise to anyone that vomiting and diarrhoea are the top two acceptable reasons, with 73 percent of employees choosing not to spread the sickness bug around the office and a further 71% not risking the journey into work with a bad stomach.

The survey also showed that flu was the next valid reason to take a day off with 58% of employers and employees admitting they wouldn’t expect attendance with flu like symptoms.   Surprisingly despite the all growing rise of the mighty ‘man flu’ the study also showed that woman were more likely to call in sick than men.

Sickness Graph

Being able to effectively manage your workforce is a crucial part of any business.  Implementing Ceequel® Time and Attendance suite lets you easily monitor your employees and note which are out of the office and log the reason for absence.

This information is easily accessible to all mangers within your organisation and reports can be generated on a weekly, monthly or yearly basis.  Reports can also be ran using a number of terms to show a more detailed outlook on individual absence’s and reasons for absence allowing you to monitor and spot when certain employees are taking advantage.

For more information on how you can manage your employees, contact us today!

 

Absent employees might just be ‘sick’ of working

The reasons employees give employers for being off sick can range from believable to down right bizarre but not all employees are actually ill. A recent survey carried out on human resource personal showed that a high percentage of people have taken a day off work when they weren’t actually sick.

Ill Person

When it comes to taking time off work, employees have been known to come up with many creative and sometimes justifiable excuses as to why they are unable to make it into the workplace.  These excuses can range from the bizarre to downright unbelievable. This is often because an employee at some point in their career will reach a point where they feel they need to take a day off.

Surprisingly, a survey carried out by CareerBuilder of 5,647 full-time employees, hiring managers and human resources personnel, found that 38 percent of employees had taken a sick day in the past year when they weren’t actually ill !  We’ve all been there, after all there’s nothing worse than waking up on a weekday morning, barely able to open your eyes, then realising you have to get up and go to work.

Although ringing in sick at the time may seem like a good idea, most employers actually know when you’re faking it. CareerBuilder’s survey showed that 33 percent of businesses will check if an employee is actually ill.

67 percent of employers admitted to asking for a Fit note (sick note) with a further 49 percent making a personal phone call. The survey found that 32 percent of companies had checked an employee’s social media channels to see if that person had been out the night before.

As a business, making sure you stay on top of the days and reasons your employees have off is key.  Implementing Elf Productivity’s Ceequel Time and Attendance system can help you monitor your employees absences.  Reports can be configured within the system to run based on a number of factors, thus monitoring the days your employees take off on a monthly or yearly basis.  This functionality allows you to spot any absence patterns.

For more information on how you can manage your employee absences using Ceequel Time and Attendance, contact us today !

Effective – Absence Management

Almost all organisations struggle with the cost of employee absences this is often because they don’t have an effective absence management solution in place. Having access to a system that provides you with the ability to track and view every absence your employee has ever taken would save your business time and money.

Absence Management

Employee absences cost businesses a significant amount of money each year. Having a system in place that is able to effectively manage these absences could not only save your organisation time and resources but also streamline the absence management process.

There are four main types of absences that every business experiences and these include short term absence, long term absence, authorised and unauthorised absences. Keeping track of the different kind of absences each of your employees take is essential, as it allows you identify absence patterns creeping in at the earliest stage. Tracking your employees also allows you to identify any genuine long term ailment, ensuring your company provides the necessary support and care.

Absence management goes beyond just tracking your employees.  As it will also ensure your organisation has procedures in place to deal with employees who take advantage of your company’s occupational sick pay or are frequently off when holiday requests have been denied.

With ELF Productivity’s Time and Attendance system, absence management can be provided at the touch of a button.  Breakdowns including long term absence, high number of occasions, reasons for absence, and cost to the business due to absence are all viable. Other advantages include immediate notification of return to work requirements as ELF time and attendance operates in true real time.

Graphical reporting and dash board overviews are also standard within the Ceequel portfolio suite.

In addition and where required the Bradford factor calculation can be automated and reports automatically distributed at pre-defined dates and times.

Tracking your employee absences could not only save your organisation money but can reduce the number of time your HR department spends chasing people up, for more information contact us today!

 

Could you Reduce your Company’s Absences?

Finding ways in which to save money is crucial for any business. Yet many organisations are unaware of just how much employee absences are costing them. A recent study completed by XpertHR looked at absence rates and costs within UK businesses and uncovered which regions had the highest and lowest rates.

High absence rates cost money, don’t believe me? Check out this infographic we have created around a recent survey done by XpertHR on absence rates within the UK and the impact they have on business costs. If you would like to know more about how you can reduce your company’s absence rates, whilst saving yourself time and money, Contact us today!

Abcence Infographic

How Tracking your Employees Time and Attendance can help your Business run Smoothly

Tracking time and attendance data is an important part of managing your workforce. Having accurate information on employees holidays, sick time and clockings makes it easier for you to manage everyone. There are many benefits to having a time and attendance system and tracking the data provided can help your business run smoothly.

When it comes to managing your workforce, tracking Time and Attendance is an important part. You have the options to track many statistics when it comes to time and attendance tracking. By using a computerised system you can easily track holidays, sick time, break and meal times, and staff members clock in, and clock out time. The question is, “How can tracking these statistics help your business?”.

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Time and Attendance Issues for Businesses: Increasing Productivity with Time and Attendance Software

Having a non computerised time and attendance solution provides your employees with the ability to take time off here and their as they know you are not able to fully track which employees are working at any one time. A computerised system requires your employees to clock in and out everyday and collects this data within a system all managers have access too.

Time and Attendance is one of the most important aspects of keeping your business productive. Employees can sometimes take advantage of the fact that you may or may not notice when they come to work. Many businesses do have “clocking in” procedures in place but even these can be thwarted by asking a friend to do it for them or other ways.

There are other problems, too, regarding incentives to get people motivated to attend more regularly. Working mothers often call in with sick children. Some workers have health problems or other issues that get in the way of their regular attendance. Those things do happen and people do have problems, lives, and responsibilities outside of the work place.

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Streamlining of Business Processes

Having a reliable time an attendance system in place can be used as a way to make sure your management expectations are taken seriously and consistent. By providing you with information about the hours worked by each of your employees as well as overtime and lateness you have full visibility of what what your workforce is up to. This provides you with the ability to spot in the early stages any absence patterns that are beging to creep in.

By installing a reliable and scalable time and attendance system, not only can you ensure calculation of hours worked, absence monitoring, overtime hours and lateness, it can also be used as a tool to ensure management expectations are transparent and consistent across the workforce.
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