Mobile Workforce Management can no longer be ignored!
Adoption of mobile tools for workforce management has grown rapidly over the last few years. Employers n employees now want to be able to view and amend their day to day schedules on the go.
Tag: Ceequel
Do you know the most common day of the year for employee absence?
February is a depressing month for most people as normality sets back in after the busy Christmas period and the weather gets more horrific by the day. Its no surprise that according to a recent poll done for day break the first Monday of February has been named ‘national sickie day’ as employers are expected to receive a higher number of sick calls today than any other day of the year. The study showed that around a third of adults took the day off and over half of the people surveyed said they didn’t feel guilty for doing so.
As the Christmas blues began to creep in and the weather become all that colder, more and more people decide to take time off work.
The first Monday of February has officially been named ‘national sickie day’ with expected sick claims coming from 500,000 employees. A recent survey carried out by OnePoll for Daybreak, showed that a third of working adults took the day off and 53 percent of them said they didn’t feel guilty for “pulling a sickie”. The poll also showed that over half of the people surveyed put on a ‘fake’ sick voice and 46% of them said their reason for “pulling a sickie” was because they were tired.
The North West and London were top in the list of places that recorded the highest number of sick days, with Wales and the west Midlands experiencing the lowest number of days. The poll also found that the most popular excuses people used when calling in sick, was that they had a cold, flu or food poisoning. Employee absences on this day were also thought to cost industries up to £50 million.
The vast majority of businesses cannot afford to be dealing with unnecessary costs associated with employee absences.
Having a fully functioning Time and Attendance system in place can help your business monitor every absence your employees take. Elf Productivity’s Ceequel software suite provides you with a system to track your employee’s absences; not only on a weekly, monthly or yearly basis but also by a number of pre-defined terms. Absence codes can be customised within the software and details about every absence can also be stored. Reports can be generated at the touch of a button – providing mangers with the ability to spot when an employee has taken excessive time off where absence patterns are beginning to manifest.
Clocking For Every Eventuality
Here at Elf Productivity Ltd we provide our customers with a wide variety of ways to clock. Deciding how to clock your companies time and attendance data can come down to a number of factors such as cost, situated area and preferred method. Clocking systems with fob and proximity capabilities are available as well as biometric systems.
Remote access to key data – Ceequel Applications
The Elf productivity Ceequel application suite contains 3 mobilised apps that are accessible to download on Apple,Android and Window phones. The Apps available are titled Ceeqel Clock, Ceequel track, Ceequel serve and have been designed to integrate with your web based Ceequel system.
ELF Productivity Ceequel Portfolio
Here at Elf productivity we offer a range of services that intertwine together to form our Ceequel software suite. Each module can help you as a business deal with the different time consuming tasks your departments face on a daily basis. For example our easy to use time and attendance suite has revolutionised the way in which hundreds of organisations gather n track their employee attendance information.
Centralise all your human resource and time management requirements with Ceequel
Here at Elf Productivity Ltd we offer a wide variety of products and services to our clients. Over 30 years of collective experience within the time and attendance market allows us to provide you with unparalleled industry knowledge and expertise. Why not check out this inforgraphic for more information about what is is we do.
Protecting staff and intellectual property
Access control is now an essential tool to have when it comes to the protection of your employees, company property and information. Not having an access control system in place means your potentially putting the well being of your entire organisation at risk. Elf Productivity’s Access Control system allows you to restrict access on a door by door basis.
Access control within a business does much more than just locking a door. It’s now seen as a vital tool to protect your employees, their private property and the data, records and intellectual property of your business.
If your company doesn’t have an Access Control system in place – then not only are you potentially putting the well being of your employees at risk – your entire business is at risk.
Elf Productivity’s Ceequel Access Control System revolutionises the way which companies secure their sites. The flexibility of Ceequel® Access Control enables you to proactively manage access to areas of your organisation. The software functions across LAN, WAN or even through the cloud – allowing for a single, company-wide Access Control Solution.
Access control within your business isn’t just limited to doors. Elf’s Ceequel® Access Control can be used to provide secure, authorised access to car park barriers, gate, lifts, power shutters, roller doors and turnstiles – restricting access to all parts of your organisation.
Elf Productivity’s IP based access control system works by using your current Cat5/6 networking infrastructure, providing for greater manageability and reduced support costs.
Integrating your Access Control solution with Elf’s time and attendance / Human Resource modules, enables you to manage all your business processes in one easy to use platform. Having one centralised solution means that you can provide your employees with one simple solution for all locations and divisions of your company.
Your Access Control system can be used as your company’s fire register as each door, barrier or turnstile etc can be set up to identify if a person is in or out of the premises. All information is collected in real time meaning fire registers are kept constantly up to date.
Fire register assembly points can be configured within the system and upon the sounding of the fire alarm an accurate employee lists can be sent through to designated fire marshals by email or sent through to network printers.
Your restricted doors would also be set up to automatically release when the alarm sounds.
If you would like more information on how access control can revolutionise the way in which your company secures their sites then contact us today!
Linking Human Resource Management with Ceequel Time and Attendance
Managing your businesses human resource department is often a timely job. This is due to the extensive number of things HR have to complete on a day by day basis as well as also making sure they abide by certain processes. Implementing an easy to use time and attendance system into your business can help simplify the way in HR processes are completed.
Managing your human resource department can often be a time-hungry job for many organisations. Often because many HR departments have a high number of tasks to be completed at one time and each task has to follow processes – often with legal implications.
Introducing an easy to use time and attendance system (incorporating HR) can help simplify the way in which some of these tasks are undertaken and provides one centralised solution that can be accessible to all departments within your business.
Our time and attendance system acts as one central database, and contains all data and records information to effectively and efficiently manage your employee’s. As Ceequel® (Elf’s Time and Attendance/ HR Software Suite) co exists on one core database, managing the life of an employee whilst employed by your company, becomes a much simplified responsibility. Information is shared real-time to all modules and having one single database removes the need for double keying and thee possibility of your business having duplicate data within the system.
Employee clocking times are automatically stored within the database and absence codes can be configured to help the system recognise the reasoning behind any missed clocking’s. This information is visible to all departments including HR and payroll – ensuring that wage information is correct at the time of processing.
Your line managers have the ability to view all planned absences including training days – for all their direct reports – providing them the ability to manage staffing levels and ensure that productivity of their department remains within business parameters.
With the use of shift patterns, rosters and rotations – your system can be configured to recognise working days and rest days – whilst accurately calculating absences. The system can then report on these absences to support your policies – such as Bradford Factor.
Exceptions can also be customised to suit your business rules and can cope with even the most complex of shift patterns. Our time and attendance system even provides you with the ability to report nightshift hours on the same day and allows you to setup true flexitime.
The Mail merge facility within the Human Resource module of Elf’s Ceequel® Software Suite – allows you to filter your employees by any data you hold within the system – this may include; true age, cost centre, length of service, holiday entitlement, or any other field stored. Once employees have been identified by the system a letter or document can be automatically merged with each employee’s details and then printed and/or stored against an individual’s record.
Letter templates including, offer letters, contracts of employments, pension auto-enrolment etc can also be stored for future use.
For more information about how we could help you simplify your HR department’s day to day business processes, contact us today!
Time and Attendance with Employee Self Service
Businesses are always looking for new modern day technologies that will help them with their every day processes. Here at Elf Productivity we have developed a reliable technological solution that’s not only cost effective but can help increase the productivity of your workforce. We offer a wide variety of software suites that integrate into one main easy to use system.
Companies are always searching for ways to make their investment in technology work better for them. They want to use technology to increase their production levels, ultimately saving on both time and costs. Ideally increasing sales and revenue which is the goal of every company. But they are also looking to use technology in such a way that would benefit their employees as well.
At Elf Productivity Limited, we provide the technological solutions that companies seek. Our time management and attendance systems offer choices that are reliable and cost effective. Not only do we provide advanced and dynamic time and attendance systems to our clients, we also provide consultancy and guidance through our extensive industry knowledge.
Our Employee Self Service Module
One of the solutions (using leading web technology) is the Employee Self Service module with Time and Attendance. This browser based solution allows employees to have access to their own work records. It supports employees in gaining more confidence, knowledge and acts as a way of motivating them to become more productive in their role. The fact that they can access their records whenever they want makes them feel more in control and empowered. From an IT department perspective – there is very little IT footprint.
Employees can have access to their data through a number of ways. They can use their own computer or tablet to view their data, or they can see it through a touch screen terminal or central kiosk. Companies also have the option of linking it to their existing LAN, WAN, and/or Intranet. Being browser based enables employees to gain access to their Self-Service portal from the comfort of their own homes.
Some of the benefits your employees can expect from this efficient employee self-service solution, include –
- Employees have visibility of their teams schedule prior to booking an absence, such as Holiday, Time off in Lieu (TOIL), Doctors etc. This can be seen through the Holidays/Absence screen which shows the details of previous, current, and the next holiday years.
- It is now even easier for employees to monitor the total number of hours they have worked – including overtime. Visibility on a week by week basis, makes it easier for them to see when absences have occurred. It enables people to compute their salaries, view their total hours, lost hours and overtime etc.
- Employers can devolve the upkeep of employee personal details – to the employee. This may include contact details, bank details, next of kin and emergency contact. The employer sets the level of editing permissions within Time and Attendance and can be administered down to employee level.
- Providing an employee with visibility of their basic hours, flexi-time bank, overtime, paid and unpaid absences maintains the transparency between employee and employer. Employees can freely interact with management through the overview screen and provide detailed explanations and/or reasons for lateness or absences.
- Multi-media access to Employee Self-Service supports your environment, including – Username/Password, Biometric and Proximity card/fob.
Elf Productivity Limited has (over the years) combined extensive industry knowledge and expertise in creating one of the most sophisticated and dynamic time management software suites available. Because of this – Elf Productivity Limited is now seen as one of the industry leaders not just in the UK but world-wide. For more information on our Employee Self Service or other Software Modules, please feel free to contact us or visit our website.
Manufacturing Shop Floor Data Capture (SFDC) with Time & Attendance
Keeping track of your employees productive and unproductive hours is a crucial task for any business who wishes to be successful. Having access to this type of information provides your business with the ability to view all unproductive hours and implement processes which will help improve individual employee productivity levels.
Organisations are always looking for ways to measure and develop the productivity of their employees. It is vitally important if they want to ensure their continued growth and success. To make sure of this, organisations need to have full control over their employees’ working hours – both productive and unproductive. The best way to do this is through the use of time attendance systems.
The use of these systems allows companies to record when their workers start their work and when they stop. They are also able to identify the kind of work as well as the level of productivity. Elf Productivity Limited is a provider of high quality time management and attendance systems that are both reliable and cost effective. We deliver top quality support with our time management software and valuable industry experience.
Shop Floor Data Capture (SFDC)
Our Ceequel® Time and attendance software can help increase companies knowledge of their shop floor. Companies obtain granular data which ultimately saves on cost through fast and efficient data capture. Since data is captured on the shop floor itself and in real time, accuracy is guaranteed. It leads to a reconciliation of productive and non-productive time. Companies using shop floor data capture are expected to receive the following results.
- Our state of the art touch screen terminals allow employees to select live jobs often by skill set. It helps increase productivity because all they need to do is simply use the terminal for selecting a job specific to the employee. With the system’s capability to track projects and see the actual time that it takes to complete the job, it is easy to compare actuals to standards or the target/budget time that’s meant for that specific project.
- It is simpler and easier to select specific activities within a job. The activity tracking module allows for real time information on jobs as it progresses through the manufacturing process. The gradual and step by step progress of any project is visible by both management and employees.
- It will capture quantities produced, waste and any reworks. This allows companies to measure the actual productivity and efficiency of their employees. Measures can then be taken on how efficiencies can be maximized.
- Ability to restrict employees by their skill type. This means that the software will help organisations in making sure that only employees who have relevant skill sets are allowed on certain jobs. This makes the work more efficient and ensures that results will almost always be satisfactory.
- There are certain jobs that need to be prioritised over others. With the use of our shop floor data software, companies are enabled to selectively place the jobs that need to be completed (in order of importance) in their proper order.
Combining the systems that we offer – with our unparalleled industry knowledge and expertise – allows us to provide organisations with a bridge between productive and non-productive time. Productivity is maximised while other non-productive activities including employees become clearer and more defined.
With the quality and capabilities of Ceequel® and our deep commitment to quality customer service, it is easy to see why we have managed to become one of the leading time management companies not just in the UK but in the whole of Europe. Please contact us or take a tour of our website to see how we can assist your organisation.