March 2016 – Time and Attendance

Automation of manual time sheet processing with Time and Attendance

Manual time and attendance processes can be costly to an organisation they are also difficult to handle. Many employees are unreliable with the data they submit which can in turn lead to problems with payroll leaving organisations at risk of paying their employees wrong. Implementing the Ceequel time and attendance system easily records accurate data on how many hours each member of your workforce has completed.

Timesheet

Managing employee time and attendance data is a difficult task for many businesses especially if the process is still manual. Employees often fall behind in the completion of their time sheets and most can never remember the exact time they started and finished work, meaning false data is often entered. This means many organisations risk under or over paying their staff and Issues involving payroll can often lead to a reduction in productivity levels.

An automated time and attendance system easily collects and tracks your employees clocking information. Data is collected and stored in real time allowing mangers to access employee time on the go. Employee absences and holidays can also easily be tracked making sure the appropriate amount of pay is given for each occasion.

Integrating your time and attendance system with payroll can significantly Increase the accuracy of your payroll processes.

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According to a survey carried out by the Aberdeen group organisations that had an integrated time and attendance system with payroll, benefited from a 30% lower rate of payroll processing errors. Theses organisation also saw a 32% lower error rate in the tracking of actual employee time worked, and also avoided the 6% year over year increase in manual workforce transactions experienced by organisations that didn’t have an integrated system in place.

Having an integrated payroll system can also save your company time as it eliminates time-consuming processes such as the manual calculating of time-sheets, meaning your human resource department are free to work on more strategic duties such as increasing workforce productivity.

Elf productivity’s Ceequel software suite acts as one fully integrated system allowing you to easily manage your time and attendance data as well as your payroll operations from one platform. Data is transferred between the two modules in real time meaning information is always kept up to date.

For more information on how you can integrate your payroll system with Ceequel time and attendance, contact us today!

Time and Attendance with rostering

For any sized organisation knowing which of your employees is working what shift can be a real headache. A manual system is not only slow but can also be complicated and inaccurate. Implementing a computerised time and attendance system can not only speed up your scheduling process but also take the weight off your shoulders. Ceequel time and attendance has been designed with companies in mind, it’s easy to use and allows you to monitor your entire workforces shifts and patterns from one platform.

Rostering

Keeping track of your employee’s shift patterns can be a difficult task for any organisation. With manual processes, it’s almost impossible as a business to know exactly who’s working what shift on any given day. Implementing Ceequel Time and Attendance into your business provides you with an easy to use solution that allows you to monitor your entire workforces working schedules and shifts. The system also allows you to set up planned or ad-hoc employee rostering/rotations.

Using rosters within your organisation makes sure that your facility always remains productive. Rosters should always be set up with workforce activity in mind. Choosing the right employees with the relevant skills for each roster is essential to keeping your organisation running smoothly. It is important to always ensure that you have enough staff rostered to work at any one time in case of employee holidays, absences or rest days. When assigning rosters to your staff it is important to check that all contracts are adhered to and the working time directive is followed.

Reports can be set up within the Ceequel system and automatically produced on a daily, weekly or monthly basis. These reports show a detailed view of what shifts an employee has been working and any absences that may have occurred. This makes it easier for employers to spot absences that may be down to fatigue, through employees working long or difficult rosters/rotations. The system then allows you to easily switch employees to alternative working patterns, in order to create a more productive and focused workforce. The Ceequel system also allows mangers to view the most requested shifts, thus identifying the popular and unpopular shifts. This information can then be used to amend current rosters in order to make sure that the correct number of people will always be working at their optimum level.

For more information on how rostering can work for your organisation contact us!

Ceequel Access Control

Providing your staff with a secure working environment is paramount in this day and age. Many companies have already opted to implement systems that can define which employees has access to what areas of their building whilst also allowing them to be able to monitor and control any visitor access.

Mobile Workforce Management can no longer be ignored!

Adoption of mobile tools for workforce management has grown rapidly over the last few years. Employers n employees now want to be able to view and amend their day to day schedules on the go.

workforce management