Time and Attendance – Page 12 – Time and Attendance

The Absolute best Features to Look for in a Time and Attendance System

Tracking and managing time and attendance data used to be a time consuming process and much of the information collected would never be fully utilised as there were no good ways to analyse it. Time and attendance systems in this day and age go way beyond the once required processes, as they are now able to record, track and manage accurate data in real time.

Tracking and managing time and attendance used to be a labour-intensive, time-consuming process, and much of the data wasn’t adequately utilised because there was no good way to analyse it. However, advancements in the software industry makes it possible to track, manage, and generate reports on an impressive amount of data, lowering losses in payroll, improving regulatory compliance, and making the work faster and easier.

Advanced Automation

Things like payroll, that are incredibly labour-intensive, can now be automated and integrated with other systems to make data available from one system accessible in another. Payroll no longer has to depend on clock cards or other manual methods, which cost the average worker about 18 minutes per week to fill out. Automation can lower this time spent to just 2 minutes per week.

Compliance With EU Working Time Directive Rules

The data necessary to remain compliant with the Working Time Directive is already available within your payroll systems. Innovative software, however, can extract and analyse this data so that you can identify employees who are close to the limit of weekly service or have already exceeded it. The software should also allow you to identify workers who have opted out of the directives so that they can be taken care of separately.

Auditing Trail

Frequent editing of an employee’s time sheet is always a concern, but it’s necessary to have a method for tracking these exceptions and disallowing certain edits. Choose a Time and Attendance solution that tracks edits and notates any changes made, when changes were made, and by whom, so that patterns of problematic behaviour can be identified and addressed.

Identifying Short-Term Absences

The most costly time and attendance problems for most companies involves frequent, short-term absences. It is estimated that this problem costs the majority of businesses £666 per employee every year, and a total of 3.5 percent of all productive work time. Look for a system that includes Bradford Factor reporting, which identifies and tracks such short-term absences so the issue can be addressed.

Are you searching for time and attendance solutions for your workplace? Contact us for an innovative solution that will save your company time, money, and extra effort.

The Importance of Human Resource Management

Having information of each of your employees most important tasks as well as their overall job role is key for when your company has to recruit a new starter because a previous employee has left. Keeping track of all of this information however can be a difficult task. Ceequel human resource software allows you to organise your employees into groups and input information about their titles roles and skills.

Why is excellent Human Resource management vital to your company?

In large, or small, companies, often the concentration is on the products or main services which generate the majority of the revenue; human resource management is commonly overlooked as a crucial key for overall success.

Tracking your employees’ titles and roles is necessary so that you can determine which exact functions are diminished from your company when an employee leaves.

With Ceequel Human Resource software, you can organize your employees into groups and then input titles, roles, skills, and much more for each specific employee. By using Ceequel’s software, you can keenly keep track of who your employees are and the exact functions they perform for your company. This way if an employee leaves, you will be able to act fast in minimising any delay this might cause your company by using the software to quickly determine which employee(s) are capable of filling in for the missing function(s).

You can also minimise costs by using Ceequel’s Human Resource software to record all employee salaries in intricate detail (raise, bonus, etc.). In doing so, you can look for trends in your employees’ performance, resulting in you being able to fine-tailor wages and bonuses such that you can improve the overall competitive attitude and performance of your employees. Ceequel’s Human Resource software allows for such detailed record keeping and advanced management parameters that you can record and view the trends of benefits utilisation, using this, you can see if your employees are being productive as a whole, and which benefits are going unused or overused. You can then implement measures to counteract any negatives that you see trending.

The Ceequel Human Resource software also has future trend analysis features which allow you to make predictions about future overall employee performance and costs.

Time and Motion Studies for the 21st Century

Originally, time and motion studies were carried out by an observer who would watch someone complete their work whilst timing the process and making notes. However, as you can imagine not many people like being watched as it often leads to serious stress and tension between management and staff. Unions are also often likely to pressure monitors into changing their data, meaning the accuracy of the study is poor.

Traditional time and motion studies were greatly beneficial to streamline manufacturing across many industries. The methods by which such time and motion studies are conducted have inherent problems, however, which modern technology can help to alleviate.

Costly Procedures

The original method of conducting a time and motion study was dictated by the technology available at the time. An observer watches someone do their work, timing their actions with a stopwatch, and making notes.

With a careful observer and a well-designed study, accurate data capture is possible with this system. Even so, the potential problems are not difficult to identify. Few people enjoy being watched closely on the job, and this can have a real impact on performance. Having monitors on the shop floor with stopwatches and clipboards can lead to serious tensions between workers and management. Influence from unions can pressure monitors to change their data, reducing the overall accuracy of the study.

Even in instances where a traditional time and motion study doesn’t result in extra tensions on the shop floor, it still requires personnel to observe and measure actions, personnel who need to be paid for their efforts. The study must also be designed in advance so the monitors know what to watch. The high cost of such a study can push companies away from engaging in them, which means inefficiencies in the manufacturing process go undiscovered. Also, a badly-designed study can waste large amounts of time, effort, and resources.

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Access Control: Providing the Security of your Dreams

Access control is a lot more than just making sure unauthorised personnel don’t end up in restricted area. It’s also about implementing restrictions on sensitive data stored within your company. Only providing the correct employees with the data they need, will massively reduce the risk of information or possessions landing in the wrong hands.

If you’ve ever had nightmares about security problems, Access Control will lay them to rest. And if you think that security is limited to the basics of making sure that unauthorised personnel don’t end up in restricted access areas, prepare to have your mind blown.

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Why do you need Time and Attendance for Billing Labour?

Having an accurate time and attendance software system is essential when it comes to processing payments, calculating accurate holiday leave and any other kind of leave. In this article we’re focusing on time and attendance and how it simplifies billing clients for individual projects.

Like most companies, you need accurate Time and Attendance software for processing payroll and calculating employee balances of vacation leave, sick leave, and other special kinds of leave. You can get many more benefits from Time and Attendance software when billing clients on a project basis. Here, we focus on how Time and Attendance software makes it facile to bill a client for different kinds of project labour, especially involving contributions from multiple employees or contractors, which we will just call workers.

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Increase your Efficiency with Human Resource Software

Keeping track of employees as your organisation grows can become an impossible task. As the business sector grows, so does the variety of jobs available within your company and as new ones are added and old ones removed, your human resource department becomes overworked. An overworked human resource department leaves your business open to liability issues.

Have You Outgrown Your HR System?

As your business grows, keeping track of all the employees within your organisation becomes a complicated task: new jobs are added and obsolete positions are removed, your employee ranks swell, and your human resource department ends up overworked and stressed because they don’t have the right tools to handle the growing needs of your business.

Leaving your human resource department to limp along with inadequate tools can cost your business big and leave you open to liability issues. If your human resource department is struggling to keep up with recent growth, then it is time to invest in the tools they need to keep your business running smoothly.

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Keeping it Real with Shop Floor Data Capture

All businesses need to be prepared for change, the reality is that at some point consumer interests will change and the marketplace likely to shift. Shop floor data capture systems have been designed as a way for businesses both large and small, to monitor worker productivity as well as providing real-time information on the production and profitability of ones business.

In today’s business climate, one must plan for uncertainty, for the reality that consumer interests will shift, and with it so will the marketplace. Fortunately, an enterprise-level solution is available for large and small businesses, in the form of Shop Floor Data Capture. The knowledge provided by Shop Floor Data Capture can help to keep business running “lean” by monitoring worker productivity. It can also provide real-time data on the goings-on and profitability of one’s business in a dynamic and ever-changing business climate.

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What should you look for in a Time and Attendance Vendor?

When it comes to implementing a new time and attendance system knowing which company to pick can be a daunting task, especially if you’re unsure about what it is you should be looking at going forward. A good quality time and attendance vendor should be able to match your needs to a solution.

So, you have come to realise that your clocking in system is far too outdated to keep up with your business’ growing needs, but you are not really sure what you should be looking for when going forward. A good Time and Attendance vendor should be able to help you find a solution that fits your unique needs by preforming the following duties:

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Help Put Employee Self Service To Operation With 3 Easy Steps

Employee self service is a cutting edge system that allows your employees faster access to any payroll information they may need as well as providing them with the ability to change their tax withholdings, personal details and bank information all without the need to contact HR.

If you are reading this then you may already have an idea of what employee self service (ESS) does, but if you are lost, we will give a quick explanation of what employee self service can do. When your employees use ESS they can have faster access to any payroll information they may need, including previous cheque stubs and tax statements. Additionally, employee self service allows employees to change their tax withholdings, mailing address, or direct deposit information without needing to contact Human Resources Department. Employees also have access to their personal information, schedules, documents, and company messages. That is a basic overview of what ESS can do for your employees. Once you have decided that employee self service sounds like a fit for your company and you want to implement this new technology, here are a few steps that will make ESS easier to use.

Common Goals

Are all the various departments in your business working towards the same goal? The goal should be to improve your employees’ happiness, increase production and increase profits. Employee self service software will free up your finance department and human resources department to focus on other aspects of operation, not need to search for every little piece of information an employee may need, or to always be changing personal information. Additionally, ESS opens up straightforward lines of communication for all your employees to work together, send invoices and set up meetings.

Daily Activities

Employees are more likely to use ESS on a regular basis if they have full access to all the capabilities it offers. You can set it up so that employees can easily clock in and out from work, view their schedule, and apply for paid time off; all of these actions can be done from anywhere. You can set up a shared schedule so that employees can easily have others cover for them in case of emergency, or appointments, so that you never need to worry about if you have a certain position covered. Employee self service can also allow access to all handbooks, documents, and OSHA policies, leading to a safer and more experienced workplace. Moreover, with ESS, messages can be sent to all employees and departments at the same time.

Train Employees

As fast as technology changes, there are still people out there that do not understand how to work new programs right away. Take the time to train all your employees how to use ESS to their advantage. Your software company should offer some type of hands on training and educational tools to increase everyone’s understanding of all the features offered by employee self service.

Taking these simple steps and doing the research beforehand to make sure your software is user friendly will make it easier for all your employees to adapt to the new programs and make full use of all the benefits it offers. Contact us to find out more about employee self service and other tips and tricks of putting it into operation.

Do You Have a Time and Attendance Problem?

Is your business struggling with poor attendance? would you like a quick and easy solution?. If your answer is yes, then consider the Ceequel time and attendance system your knight in shining armour. Many attendance monitoring systems are inefficient and inaccurate but not elf’s our system records accurate attendance data in real time.

Do you have an attendance problem? If your answer is yes, then at least you have acknowledged that there is a problem, and all you need now is a solution. If your answer was no, however, you might want to examine how you are keeping track of employee Time and Attendance a little more closely. Many business owners don’t realise they have an attendance problem because the same faulty system that is creating it is also shielding it from view; your records are only as good as they system generating them.

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