Tag: Access Control

Keeping Track of Time and Attendance Minimises On-The-Clock Problems

Time clocks are often the biggest loopholes within a business as they can often be subjected to abuse by employees who choose to fraud time in order to be paid more money by their employers. False attendances are sometimes a problem within organisations as employees choose to clock in as another employee despite them not being in attendance.

Paying employees by the hour is common practice in many fields, and it’s one of the most common methods of compensating workers. That said, a time clock is subject to abuse and problems if there are loopholes in how it works.

What Sort of Problems Must A Time and Attendance Program Overcome?

There are numerous issues that a time and attendance record-keeping program needs to overcome. Perhaps the most common is time theft, which is where workers will punch in a few minutes early or out a few minutes late, adding an extra hour or two to the clock by the time pay day rolls around. Another issue is false attendance, where someone else clocks in an employee even though he or she isn’t currently on the floor. There are numerous other issues, but they all stem from the abuse of the time clock.

A smart time and attendance program will overcome these issues, which is where Elf Productivity Ltd. comes into the picture.

How Our Time And Attendance Program Is Different

Rather than just being a time clock, our software creates a tool that is easy to use properly and difficult to use improperly. It’s simple to log yourself in, and easy to log yourself out. In fact putting in corrections to your hours is also so simple it doesn’t even require involving human resources.

In addition to being a powerful hours tracking suite though, the software also provides rigid access control. So while it’s easy to use in the ways it was intended to be used, this software cuts down on a lot of issues like those mentioned above. No one wants the time clock to be gamed, since it makes the employees look bad and it costs the management money, time, and effort to police. So instead of looking over every individual employee’s shoulder, why not simply upgrade to a system that takes care of security for you every time someone clocks in to work?

For more information on how our software can help your business operate more smoothly and with fewer time clock related issues simply contact us today!

The Two Parts of Access Control

Access control is present within all parts of every business, in order to make sure company and employee information doesn’t end up in the wrong hands. Having this system in place also deduces the number of suspects right down if anything were to happen. Access control is made up of two parts barriers and filters.

Access control is a term that typically comes up in security discussions, but in is present in every part of every business. The short version is that access control means people (personnel, customers, and others) only have access to the environments and resources that they need.

For a real-world example: if a bank drop is necessary, it’s likely that only the manager is allowed to handle that amount of money. By limiting the number of people who can get into the safe a business has just cut down on the pool of people capable of stealing that money. The business has also made that money more difficult to access, (since only managers can get it), but that’s the price of access control.

Access control is made up of two broad categories: barriers and filters.

Barriers

The barrier is the most basic form of access control there is. A locked door, a wall, a safe, these are all obstacles whose job is to stop people who aren’t supposed to have access. This even crosses over into the digital world; firewalls and computers that aren’t connected to the Internet can be used to prevent access by unauthorised personnel. The harder the barrier is to get through, the more limiting the access is.

Filter

A filter is the means by which a barrier is passed. If you have a locked door then the filter is a key. If you have a password locked computer then the filter is the proper password. The filter is important because the number of people who pass it will affect how restrictive (or sometimes how effective) a barrier is. For instance if every employee knows that the code to get into the employee only door is 76498, then that’s fine. If every employee tells his or her friends, or the password isn’t changed so that former employees can no longer gain access, then that filter lets in far too many people.

How Much Access Do You Need to Control?

It’s important to remember that different businesses have different needs when it comes to access control. A bank for instance will want to make sure that money and valuables are carefully protected and that few if any people can access them. In a restaurant, though, customers wandering into the kitchen may not be much of a concern, so there’s no reason to put up a barrier of any sort.

Before implementing any form of access control it’s important to make sure it will solve an access problem. If there’s no problem then the only thing access control is doing is needlessly making it harder for people to get from point A to point B.

For more information about access control solutions and security concerns for your business contact us today.

Access Control Trends

Over the years access control trends have changed dramatically because peoples attitudes and initiatives are often different year on year. However looking back at these changes there are a number of trends that we feel you need to be made aware of, the top three are listed below.

Looking back at the past year, we’ve noticed a number of changes within attitudes and initiatives related to access control. Taking a look at these changes, we see a number of trends coming to light that we wanted to share with you.

Access Control Trends

  • Ease of use – It’s easier than ever before to moderate an access control system. Now, HR staff can quickly add, delete, or edit staff permissions in one central system. This helps to keep the workplace safer and more productive.
  • Fluid and adaptable – In the past, access control was sort of a “one size fits all” model where you used one proprietary solution for access control, another for security clearance, and so on. These days, access control systems are fluid and adaptable: they can integrate with employee ID, cashless vending, staff parking, and even time and attendance. These trends are also moving toward integrating IT security with access control. Staff will love the convenience of using one card for many tasks.
  • Realtime data analytics – Today, access control systems are engineered to provide realtime data analytics so that anyone with administrative access can quickly see at a glance what is happening. No longer will staff have to run reports after the fact to see how the system is working. All of the information will be time sensitive and easy to access.

To talk more about this, or anything else related to workplace security, productivity, and access, please contact us.

Fully Customised Access Controls to meet your Unique Security Needs

Acess control is a lot more then just the locking of restricted doors. It has now developed into a full customised system that can log clocking times and employee details in order to be analysed at a later date as well as providing limited access to sensitive data.

Access Control is about more than automatically locking doors, and magnetic strip cards for your employees. Could you ever imagine that a fully customised access control system could be used to clock in and out, to record traffic patterns, programmed to change after scheduled shifts, allow limited access to sensitive data, and more?

Other options that are available in the rapidly advancing technology of access control is the type of control used – we are way past lanyards and turnstiles, here. Infrared, biometrics, microchips and barcodes can be utilised in a variety of ways depending on your unique security needs.

With all the versatility, how do you choose the right access control solution for your company?

Sensitivity

The first thing to consider is the level of sensitivity that you require. How sensitive is the data or material that you manufacture, house or transport? Attach a meaningful value to what you do, and that will immediately rule out at least half of the options. Cards with magnetic strips that can be easily lost, stolen, or illegally transferred are out of the question. High priority security settings use advanced code locks, scheduled changing of authorised entrance permissions, and ways to closely monitor the traffic in sensitive areas, including fingerprint scans and infrared controls.

Traffic volume and flow

Security is primary, flow is secondary. Measure the volume of traffic that your business experiences on a daily basis and divide the results into two primary types of traffic: first, how many individuals come and go from outside the premises? Second, how many individuals transit between rooms, floors, and wings within the premises? If most of your traffic is internal, consider a micro-chip card that comes with multiple functions: like cashless transactions (for visiting vending machines and in-house lunch-rooms), authorising and limiting copying, printing and scanning privileges, and clocking in and out.

The possibilities are nearly endless with Ceequel® Access Control, ensuring your premise is safe and secure. Contact us to get a fully customised access control solution today!

Access Control is not just for Employees

Access control within a business goes way beyond your employees. Everyone who enters your company’s office needs to be accounted for and some may even need access to different parts of your facility. Our Ceequel Access Control system can handle all of this with ease maintaining complete security, whilst making sure all personnel within your building are safe.

If you are considering Access Control for your facilities, you’ll need to think about more than your own employees. Everyone who enters your building for any reason will need to be accounted for in your access system, especially contractors, such as: cleaning and maintenance staff, outside IT support professionals, people who provide food services, and so on. Authorised visitors and guests will also need access to the parts of your facility they are permitted to enter.

Ceequel® Access Control will handle all of these cases with ease, maintaining complete security for your facility. It will also help to protect all personnel who work in your building, whether or not they are your direct employees.

Right Access, Right Time

Some people, for example cleaning and maintenance staff, will enter your building for regular and predictable shifts. Ceequel’s® access tables can permit these individuals to enter at certain times on specific days, giving them the ability to do their jobs, but limiting their access outside of their regular work hours.

There may be cases where outside contractors need to have a special period of access, for example if HVAC or plumbing repairs are needed, or if outside IT specialists are installing new servers or other equipment. These work periods can be entered in Ceequel® ahead of time to give those contractors access to all required areas while excluding access to the rest of your facility. Their access can also be pre-limited to the period of time in which they are working.

Finally, any authorised visitors can be handled with the same ease and flexibility, giving them the ability to move freely about in areas they are authorised to access, but only within those areas.

Protection For Everyone

Disasters never happen on schedule. Fires, accidents, and natural disasters happen on any day, round the clock. If something happens outside of normal working hours, but during the time when cleaning or maintenance contractors are present, including them in your access controls means you can pull a fire register and make sure that everyone is safe and accounted for, the same as for your regular employees.

With Ceequel’s® Access Control program, everyone who enters your building can be granted the access needed for the time period needed, and accounted for in the case of an emergency. For more information about how Ceequel® can help you keep your facilities secure, contact us.

Access Control: Providing the Security of your Dreams

Access control is a lot more than just making sure unauthorised personnel don’t end up in restricted area. It’s also about implementing restrictions on sensitive data stored within your company. Only providing the correct employees with the data they need, will massively reduce the risk of information or possessions landing in the wrong hands.

If you’ve ever had nightmares about security problems, Access Control will lay them to rest. And if you think that security is limited to the basics of making sure that unauthorised personnel don’t end up in restricted access areas, prepare to have your mind blown.

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Three Major Benefits to Access Control that Every Company Should Consider

Keeping customer and company data safe is every businesses top concern that is why many are striving for ways to make sure their information doesn’t fall into the wrong hands. One way to do this by implementing an access control system that will limit who within your company has access to what information.

Employee and company data safety is one of a businesses top concerns. Companies are striving for ways to keep their employees safe and company information out of unauthorized hands. One of the ways that companies are achieving this is through Access Control.

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Access Control keeps your Employees and Sensitive Information safe

In this day and age protecting company and client data is paramount if you want to run a successful business. Access control systems are revolutionising the way in which businesses control access not only to their data, but to their building’s restricted areas. The admittance to a building can now be controlled via the use of card or biometric thumb print.

In this day and age, theft and break ins are an everyday occurrence. For business owners, keeping your employees and sensitive company data safe is imperative to the functionality of your business. Access Control is revolutionising the way businesses grant access to their building and restricted areas. It is helping to keep employees safe by only granting admittance to the building through use of a card or biometric thumb print. It also only allows authorised employees into certain areas of the building.

Back in the old days, companies used to employ a guard to watch doors that only certain staff members were allowed into; however, what happened if the guard had to use the toilet, or go to lunch, or simply wasn’t paying attention? With access control, there is no room for human error.

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Are your ID Badges Simplifying Shop Floor Data Capture?

Smart ID cards are slowly becoming paramount for companies who wish to simplify their shop floor data capture process. The ID badges that are provided when you implement the Ceequel time and attendance system allow your employees to accomplish a number of important day to day functions such as the ones listed below.

It used to be that the multi-purpose ID pass was the stuff of science fiction. These days, however, smart ID cards are becoming a common tool for simplifying the process of shop floor data capture. With the ID badges that come standard with time and attendance systems from Ceequel, your employees can accomplish a number of important daily functions with the same clip-on badge.

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Three Big Reasons you need Ceequel Access Control for your Organisation

Making sure your many different business sites are secure may be the single most important job of your technology department. With data breaches on the up making sure your company’s data system is secure has never been more important. The problem with having really tight security on your network however, is that you risk locking your own employees out of information they need to complete their day to day jobs.

Securing your many different business sites may be the single most important priority of the information technology department at your organisation. With data breaches making ongoing headlines for unfortunate retailers and other companies across the globe, an even more discerning eye has been focused on corporate security.

One of the problems with having really tight security over your company’s resources is that some personnel do actually need to have access to your data. Preventing the bad guys from having access is absolutely necessary, but you still need to allow the good guys, who work for you, the necessary data and access to do their jobs. This is where the idea of corporate security morphs into the more correct term of access control.

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