By installing a reliable and scalable time and attendance system, not only can you ensure calculation of hours worked, absence monitoring, overtime hours and lateness, it can also be used as a tool to ensure management expectations are transparent and consistent across the workforce.
By utilising the expertise and experience of a time and attendance software consultant, you can ensure that your business processes are streamlined and beneficial to the whole workforce.
For example providing employees with a central kiosk where they can quickly check hours worked for any past weeks, will mitigate the number of enquiries after payslips have been printed.
Requesting of holidays through a centralised system, where not only are the holidays granted displayed, but also those which were declined. This eradicates a huge paper trail and also provides the basis of ensuring a fair and consistent manner of approving holidays across the whole company.
Automation of business processes is also possible with time and attendance, including the calculation of holiday allowances for all employees, based upon length of service and the pro-rata of holidays accrued for starters and leavers.
The time and attendance system can also act as a reminder, with automatic e-mails displaying the worst absence offenders, or continued lateness, over any pre-defined length of time. This ensures that employees are adhering to their working patterns, who can then be recognised and rewarded.
Other reminders can include Return to Work interviews; upon an employee coming back to work from spells of pre-defined absence, the time and attendance system can trigger e-mails notifying managers upon the employee clocking in, ensuring the employee feels valued. The reason for the absence can be stored within the system, along with any other accompanying documentation, such as sick notes, etc.
When using biometric clocking devices, including fingerprint, hand, vein or face recognition you can be certain an employee has attended work. This can be an invaluable solution for companies who use agency staff; as the time and attendance system can then be utilised to generate the invoice instruction to the agency(s), thus becoming a self billing system.
Time and Attendance is no longer a luxury product and service, but a fundamental and critical part of any company who value their most important asset, the employees.