Time and Attendance

On the tenth day of Christmas Ceequel® gave to me – Process Improvements

It’s beginning to look a lot like Christmas as ELF Productivity’s Ceequel® 12 Days of Christmas hits double figures. Today we’re going to discuss how Ceequel® Software Suite can significantly improve numerous organisational processes.

Firstly, from a clocking to payroll perspective, Ceequel® Time and Attendance systems collect and process employee attendance data swiftly and accurately. Clerical efficiency is enhanced drastically through streamlined wage calculations encompassing: basic and overtime hours worked by employees, flexitime balances, breaks and any other required elements. Our time and attendance solutions eliminate the unnecessary paper trails derived from traditional attendance recording methods such as time sheets and reduce administration time from an estimated 20 minutes per employee per week to just 2 minutes.

Employee holiday and shift change requests have also historically proven to be both time consuming and contributors to ever-increasing paper trails. Through the implementation of Ceequel® Software Suite, employees can submit such requests instantly through Self Service dashboards. Managers can then use E-Manager to accept or decline requests and make any necessary adjustments to staff rosters.

HR departmental processes can also be upgraded through Ceequel® Human Resource Management Software. One single, central database stores all required employee data while the more mundane HR activities can be automated. Reporting features enable users to generate a diverse range of graphical reports and distribute them to the appropriate recipients. In addition, by granting non-HR employees access to their personal records through Self Service modules, the strain on HR staff can be reduced considerably. Employees are able to update their personal information and view holiday allocation and attendance reports without having to visit the HR department.

To learn more about the positive impact Ceequel® Employee Management Software can have on your organisational processes, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.

On the ninth day of Christmas Ceequel® gave to me – Cost Savings

Today, ELF Productivity’s Ceequel® 12 Days of Christmas focuses on the tremendous cost savings achievable through the implementation of Ceequel® Software Suite.

As the listing of all the cost saving benefits obtainable through Ceequel® would take us through to next Christmas, here are a few examples:

Bradford Factor Reporting – It is estimated that employee absenteeism costs UK businesses around £700 per employee per year. Utilising our game-changing time and attendance software, Bradford Factor Reporting identifies employees who are taking continued short term absences, providing managers with the necessary information to counteract absenteeism.

Employee Tracking – A great tool for internal costing analysis, Ceequel® Employee Tracking software records hours worked by employees on designated activities or projects and time spent in specific departments of an organisation

Machine Monitoring – The identification of machine related problems to avoid costly downtime and facilitate decision making with regard to the purchasing of new equipment.

Job Costing / Shop Floor Data Capture – The conversion of labour and machine time into monetary value.

Incentive Scheme Costing – Swift, accurate calculations converting labour into performance related pay, eradicating the cost of human error.

Simplified Clocking to Pay Processes – Significantly enhanced payroll administrative accuracy and efficiency, saving companies hundreds of hours per year.

Integrated Solutions – Time and Attendance, Access Control, Human Resource Management and Shop Floor Data Capture software modules sharing the same database, negating the need for multiple systems or duplicate entries.

To learn more about the positive impact Ceequel® Employee Management Software can have on your organisation’s profitability, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.

On the eighth day of Christmas Ceequel® gave to me – Roster Planning

ELF Productivity’s Ceequel® 12 Days of Christmas continues with the intelligent roster planning features available through Ceequel® Time and Attendance solutions.

Thanks to the award-winning Ceequel® Employee Management Software, workforce planning has never been easier. Create dynamic graphical shift rosters to ensure that your organisation is adequately staffed to cope with the demands of contemporary industry. Any company specific working rules can be adhered to including: complex shift patterns, basic and overtime hours, holiday quotas, flexitime balances, permanent, temporary and zero hour staff and time in lieu.

Enhance productivity through intelligent rostering by skills and training features which ensure that employees are assigned to the activities and projects which best suit their abilities. Detailed reports can also be generated at the touch of button outlining employee attendance and productivity statistics to facilitate payroll processes and staff appraisals.

For more information regarding the outstanding workforce planning features available through Ceequel® Time and Attendance solutions, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.

On the seventh day of Christmas Ceequel® gave to me – Ceequel® Apps

ELF Productivity’s Ceequel® 12 Days of Christmas continues with Ceequel® Apps. Designed for iPhone, Android and Windows devices and available to download from Apple App Store, Google Play and Windows Store; Ceequel® Clock and Ceequel® Serve applications deliver unparalleled employee connectivity to organisations.

Through the seamless integration of ELF Productivity’s time and attendance, human resource management and employee tracking software solutions; Ceequel® Apps offer a diverse range of features, including:

Ceequel® Clock

Remote Clocking – Ideal for organisations with a number of employees working off-site. This real-time, user-friendly feature enables remote working employees to clock in or clock out at the touch of a button. The time, date and exact location of each transaction will be recorded instantly using the industry-leading Ceequel® Time and Attendance software and the device’s GPS capabilities.

Fire Zone Preferences – Companies with multiple sites often require staff members to commute between locations which creates considerable strain on fire registration. Using Ceequel® Clock, employees are able to select which fire zone they are entering or leaving ensuring a real-time fire register is maintained.

Ceequel® Serve

Ceequel® Serve provides remote working personnel with a condensed version of Ceequel® Employee Self Service which allows them to:

View Clocking History – Clocking screens display detailed information regarding all employee clocking transactions. Using an identical format to Ceequel® Time and Attendance, the following tabs will appear: ‘Actual’, ‘Edited’ and ‘Adjusted(paid)’. The ‘Actual’ tab displays clockings which users are unable to edit. Alternatively, the ‘Edited’ tab provides editable duplicates of the actual clockings. The ‘Adjusted(paid)’ tab reveals the time after any automatic amendments are made according to pre-defined shift pattern rules (AKA rounding’s). Subject to client preferences, opportunities to include additional information are also available to explain reasons for lateness.

Request Absences / Holidays – Absence requests can be submitted by employees using Ceequel® Serve. In addition, a complete holiday year overview is provided revealing: holidays taken, booked holidays and any unused days.

Access or Edit Personnel Information – Personnel records such as: name, date of birth, contact details and emergency information can be accessed or edited by employees. Any changes made using Ceequel® Serve will also appear on the main Ceequel® Self Service system.

Enable In-App Tracking – Perfect for calculating production by employee, allocating labour costs to activities or capturing hours spent on projects. Harnessing the capabilities of Ceequel® Time and Attendance and Employee Tracking software, employee productivity reports can be generated including: productive vs non-productive analysis or actual vs standard times.

For more information regarding Ceequel® Apps, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.

On the sixth day of Christmas Ceequel® gave to me – Employee Self Service

ELF Productivity’s Ceequel® 12 Days of Christmas continues with Ceequel® Employee Self Service – a web-based, zero IT footprint solution, enabling employees to access their personnel records from a central kiosk, PC, smart phone or tablet.

Empowering employees to take responsibility for their own records is an effective motivational tool which also reduces the strain on HR departments considerably through the delegation of administrative tasks. Countless organisations throughout the UK are eradicating the old-fashioned paper trail with Ceequel® Employee Self Service, here’s why:

Security – All data entered utilising Ceequel® Employee Self Service is protected with 128-bit encryption which ensures that the data is only accessible to intended users. In addition, each employee is given a unique user ID and password while organisations are able to grant differing access permissions to contrasting employees.

Email Notifications – In the event of any requests being submitted by employees or managers, automatic email notifications will be generated and sent to the relevant parties instantly. In addition, any unresolved requests will be brought to a manager’s attention after they log in to either Ceequel® Employee Self Service or our Time and Attendance systems.

Personnel Records – Detailed employee records encompassing: name, date of birth, contact details and emergency information such as next of kin can be accessed or edited by employees, reducing the workload of HR staff. Lateness and absence reports are also available to users.

Holidays – A comprehensive holiday and absence screen displays all relevant information from the current, previous and next holiday years including: number of holidays already taken, booked holidays and any remaining unused days. Holiday requests can be submitted using the Self Service system including any necessary accompanying information.

Flexitime – Employee flexitime overview screens reveal: flexi balance, paid or unpaid absences, normal working hours, lost hours and any flexitime carried over from other periods.

Activity Tracking – Utilising the industry-leading Ceequel® Employee Tracking Software, employee hours spent on particular activities and projects are collected and processed for further analysis.

Documentation – Important company documentation such as health and safety policies can be distributed through Ceequel® Employee Self Service to all employees or to a selected group of respondents. Additional instructions can also be assigned to documentation including: read only, accept or decline and reply by email.

For more information regarding Ceequel® Employee Self Service, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.

On the fifth day of Christmas Ceequel® gave to me – E-Manager

ELF Productivity’s Ceequel® 12 Days of Christmas continues with Ceequel® E-Manager – a comprehensive web-based workforce management solution, accessible from a central kiosk, PC, smart phone or tablet.

Compatible with both in-house network infrastructures and cloud based technology, Ceequel® E-Manager provides managers with all the necessary tools to complete their daily employee management administrative tasks swiftly and accurately.

Our user-friendly, feature-rich E-Manager modular solution enables managers and supervisors to:

Monitor Employee Attendance – Using our agile web-based time and attendance software, real-time employee clocking information is available at the touch of a button.

View Employee Information – Detailed employee dashboards display: employee attendance information, absences, holiday allocation and key skills such as First Aid.

Update HR Records – Instant access to company personnel records: employee contact details, staff ID photographs and clocking privileges. The enrolment of new starters can also be completed online.

Authorise Holiday Requests and Exceptions – Approve or decline staff holiday requests promptly from any location with internet access. Resolve any exceptions such as missed clockings or additional hours worked by employees.

Execute Workforce Planning Activities – Configure shift patterns and rosters, ensuring that all employee absences and flexitime balances are accounted for.

Create Reports – Generate graphical employee reports charting: attendance, absences, normal hours and overtime.

For more information regarding Ceequel® E-Manager, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.

On the fourth day of Christmas Ceequel® gave to me – Shop Floor Data Capture

ELF Productivity’s Ceequel® 12 Days of Christmas continues with our dynamic shop floor data capture software which delivers unparalleled real-time production analysis and intelligent activity based costing calculations to a diverse range of manufacturing and engineering companies.

Here are a few of the outstanding features available through Ceequel® Shop Floor Data Capture:

Employee Tracking Software – By integrating Ceequel® Shop Floor Data Capture with our Time and Attendance software module, the following calculations will be performed to the highest degree of accuracy: number of hours worked by employees during the day, hours worked by employees on specific activities or in certain departments and total hours spent on designated projects. The data collected by Ceequel® Employee Tracking Software is ideal for internal cost analysis and the invoicing of employee labour time.

Job Costing – Perfect for manufacturers sub-contracted to work on large external projects. The calculation of costs by activity, converting labour and machine time into monetary value. System capabilities include multi-job and multi-man booking features.

Activity Tracking – A great feature for organisations where employees tend to work on several activities throughout the day. Our software captures the time taken by an employee on each individual activity, providing a full breakdown for analysis.

Incentive Scheme Calculations –  Eradicating the need for time sheets and reducing the strain on supervisors, Ceequel® Incentive Scheme Calculations convert employee activity into performance related pay. Reports can be generated and exported to payroll without fuss.

Work in Progress Tracking – Ensure that you remain on course to satisfy client deadlines with Ceequel® Work in Progress Tracking. Our industry leading shop floor data capture software monitors the progress of work throughout each stage of the manufacturing process.

For more information regarding Ceequel® Shop Floor Data Capture, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.

On the third day of Christmas Ceequel® gave to me – Simplified People Management with HR Pro
ELF Productivity’s Ceequel® 12 Days of Christmas continues with our proactive human resource management software which enables organisations to store all their employee data in one user-friendly central database.

Human Resource Management Software

Capable of operating over a Local or Wide Area Network, Ceequel® Human Resource Management Software incorporates all the necessary features to streamline an organisation’s HR processes.

Ceequel® HR has revolutionised workforce management, delivering a complete on-screen analysis of company personnel. Here are a few of the outstanding features currently enhancing the efficiency of our clients’ Human Resource Management departments:

Detailed graphical representations of a company hierarchy can be created using Ceequel® Organisation Chart Software. Each position within the organisational structure is fully customisable, using values such as: job title, location, contact details, salary, working hours and required skills and qualifications. In addition to providing a clear company picture, graphical company hierarchies also simplify skills matching, succession planning and employee development processes.

Historically, the induction of new employees has been a particularly time consuming activity for HR departments. Ceequel® HR New Starter Wizard offers a fully automated solution covering: the issuing of employment contracts, health and safety documentation, allocation of privileges, organisation of company inductions and necessary communication with various internal departments such as: payroll and IT support.

Ceequel® HR contains over 20 standard views, providing a complete overview of company personnel. Employee records can be created encompassing: personal details, employment history, appraisal information, qualifications, absences and any previous disciplinary incidents. In addition, with Ceequel® HR View Designer, our customers can create as many views or fields as they wish, ensuring that all relevant HR information is entered.

Ceequel® HR also includes a comprehensive training and development solution which covers: the outlining of employee training requirements, external training supplier information, allocation of relevant internal trainers who possess the necessary skills and training course scheduling.

For more information regarding Ceequel® Human Resource Management Software, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.

On the second day of Christmas Ceequel® gave to me – Real-Time Time and Attendance
We continue our Ceequel® 12 Days of Christmas with ELF Productivity’s industry-leading Ceequel® Time and Attendance Software which collects and processes employee attendance data instantaneously, delivering real-time information, significantly enhancing an organisation’s administrative efficiency.

Time and Attendance Software

Ceequel® Time and Attendance Software provides all the necessary tools required by organisations to monitor employee attendance effectively from clock card to payroll. Employees’ basic and overtime hours worked, flexitime, holiday allowances according to length of service and any other bespoke calculations will be executed swiftly, without error. Comprehensive labour forecasting platforms and shift rostering features ensure that organisations remain adequately staffed while also providing the flexibility to cope with any unforeseen circumstances. Absence management solutions and holiday planning features are also available, providing a clear insight into: planned absences, paid or unpaid absences and any unauthorised absences. Our time and attendance systems also export payroll and HR reports.

Time and Attendance Solutions

Additional time and attendance solutions available through Ceequel® include: Exceptions, Bradford Factor Reporting and EU Working Time Directive Tools. Exception reports detailing employees who are exhibiting unusual clocking activities can be generated and sent to line managers for further action. Absenteeism is not only costly to organisations, it can also have a damaging impact on productivity and workforce morale. Bradford Factor Reporting is used by organisations to detect frequently recurring short term absences taken by employees, calculating absences over any specific periods. Ceequel® Time and Attendance Software also ensures that organisations conform to EU Working Time Directive legislation. Any staff members who wish to work above the maximum hour limit can be categorised independently.

For more information regarding Ceequel® Time and Attendance Systems, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.

On the first day of Christmas Ceequel® gave to me – A secure site with ACCESS CONTROL
Here at ELF Productivity, we’re starting to feel all Christmassy, so we’re counting down to the big day with The Ceequel® 12 Days of Christmas. Over the next 12 working days, we will be posting 12 great features of Ceequel® Employee Management Software – today’s feature is Access Control.

Access Control Software

Operating over a Local or Wide Area Network, Ceequel® Access Control delivers a fully integrated solution, providing organisations with a revolutionary approach to internal site security. With our state-of-the-art access control software, you can restrict access to designated areas of your premises at the touch of a button. Access tables for each access point can be created, containing the identities of authorised personnel and the specific times of the day, week, month or year they are cleared to enter secure areas. Other features available through Ceequel® Access Control Software include: monitoring the amount of time staff spend in secure areas, EU working time directive reports, alarm triggers when certain doors are opened and emergency overrides.

Access Control Equipment

Here at ELF Productivity, we provide a complete turnkey solution, taking care of all software and hardware installation. Ceequel® Access Control software can be integrated with: doors, barriers, turnstiles, fast land personnel systems, cycle compounds and audible or visual alarm systems. A range of access options are also available including: proximity cards, fobs and even biometric fingerprint or facial recognition.

Time and Attendance with Access Control

Eradicate the need for duplicate entry by integrating Ceequel® Access Control with our Time and Attendance, Human Resource Management and Shop Floor Data Capture modules. By combining Access Control and Time and Attendance, employees can clock in via proximity card, fob or biometric data capture terminal while organisations can restrict area access based on shift patterns or any other bespoke criteria.

For more information regarding Ceequel® Access Control, please contact ELF Productivity. Stay up to date with The Ceequel® 12 Days of Christmas by following our company pages on Twitter, LinkedIn, Facebook and Google Plus.