Time and attendance systems have been around for many years. Employees were once expected to clock in using paper based time sheets or with a punch to clock system. With the use of modern day technology employees are now able to clock using much easier methods. Almost all modern day systems record data in real time onto a web based time and attendance solution, making it easier for businesses to accurately track each individual employee.
Keeping track of employee time and attendance data is imperative to the survival of any company. Time and attendance systems allow mangers to easily know exactly how many holidays each employee has taken. They also track all employee absences providing mangers with the means to identify any absences patterns at the earliest of stages.
Web based time and attendance
A web based time and attendance system records accurate employee data in real time. This data can then be accessed on any device anywhere using an internet connection. Data is collected using a networked data capture terminal with either biometric or proximity technologies. This means employees are able to clock using a proximity fob/card or by finger or even facial recognition.
Different specifications can be setup within the system to incorporate flexitime, shifts, attendance requirements and public holidays or any other requirements specific to your business needs. Employees can access their individual attendance data by logging onto employee self service. From there they can see how many holidays they have left, request any future time they would like off and employees who work shifts are able to check and request shift changes.
The main benefit of having a web based system over any other time and attendance solution is that it always remains accurate. As all records are stored online employees can be provided with permissions, to gain access to their time and attendance data, providing transparency to the employee, ensuring any queries are dealt with in a timely fashion. Having an automated online system also saves Human Resource and Payroll department’s time. They no longer need to spend hours working out attendance rates and pay premiums as the process is now automated. Web based attendance systems also make it easier for mangers to plan rotas as shift patterns and rosters can be predefined within the system.
A web based time and attendance system can benefit organisations of all sizes. It saves time by simplifying your payroll processes, allowing human resources to deal with more pressing tasks. An automated system can also save your organisation money, as not only does it make the calculation of wages a simple process thus saving valuable resource but all the data collected is accurate, meaning every employee is paid the correct wage at the correct time.
For more information on a web based time and attendance system contact us today!