Managing your human resource department can often be a time-hungry job for many organisations. Often because many HR departments have a high number of tasks to be completed at one time and each task has to follow processes – often with legal implications.
Introducing an easy to use time and attendance system (incorporating HR) can help simplify the way in which some of these tasks are undertaken and provides one centralised solution that can be accessible to all departments within your business.
Our time and attendance system acts as one central database, and contains all data and records information to effectively and efficiently manage your employee’s. As Ceequel® (Elf’s Time and Attendance/ HR Software Suite) co exists on one core database, managing the life of an employee whilst employed by your company, becomes a much simplified responsibility. Information is shared real-time to all modules and having one single database removes the need for double keying and thee possibility of your business having duplicate data within the system.
Employee clocking times are automatically stored within the database and absence codes can be configured to help the system recognise the reasoning behind any missed clocking’s. This information is visible to all departments including HR and payroll – ensuring that wage information is correct at the time of processing.
Your line managers have the ability to view all planned absences including training days – for all their direct reports – providing them the ability to manage staffing levels and ensure that productivity of their department remains within business parameters.
With the use of shift patterns, rosters and rotations – your system can be configured to recognise working days and rest days – whilst accurately calculating absences. The system can then report on these absences to support your policies – such as Bradford Factor.
Exceptions can also be customised to suit your business rules and can cope with even the most complex of shift patterns. Our time and attendance system even provides you with the ability to report nightshift hours on the same day and allows you to setup true flexitime.
The Mail merge facility within the Human Resource module of Elf’s Ceequel® Software Suite – allows you to filter your employees by any data you hold within the system – this may include; true age, cost centre, length of service, holiday entitlement, or any other field stored. Once employees have been identified by the system a letter or document can be automatically merged with each employee’s details and then printed and/or stored against an individual’s record.
Letter templates including, offer letters, contracts of employments, pension auto-enrolment etc can also be stored for future use.
For more information about how we could help you simplify your HR department’s day to day business processes, contact us today!