Managing working time on a day by day basis is an important factor when it comes to increasing employee productivity and making sure everyone within an organisation is hitting their deadlines. Time management however is a hard thing to master and can only truly be learned through lots of hard work and practise. Here are 5 tips to help all employees squeeze the most out of their day.
1. Prioritise
Attempting to complete too many tasks at one time could massively reduce the quality of the work you’re submitting. Learning how to deal with a heavy work load is essential if you wish to exceed in every task and always submit work on time. Prioritising your work based on a number of factors such as deadline date or importance is an easy way to manage your time. You should always make sure to complete the most important items first and leave some time spare for unforeseen tasks.
2. Ask for help
Never be afraid to ask for help, if you have too many tasks to complete and know one of your colleges is capable of completing that task then make sure to ask them to assist. Although delegating tasks out can often seem time consuming and doing it yourself seems like the easier option this choice is often stressful and a poor use of your time. Passing tasks on to others doesn’t have to mean you lose control as you can review the assignments and make any final changes.
3. Don’t take on more than you can handle
Almost all employees in every business would jump at the chance to help their co-workers out with extra work however this isn’t always plausible. Saying yes to every request is the easiest way to clog up your workload and disables you from being able to manage your pre exiting tasks. You should think about the tasks you are being asked to do and choose the one’s you would like to complete and say no to every other request. Doing so will stop you from setting unrealistic goals.
4. Schedule your time
Scheduling your time is an excellent way to manage your work load and increase productivity. Splitting your days up in to sections and completing different tasks in each section helps you effectively manage the work you currently have on. Putting time to one side at the end or start of the day to check your emails or return calls limits the chances of distraction.
5. Give 100% to every task
Always give your all, too every task, even if it’s one you feel is mundane. Every employee has their favourite tasks to complete but all tasks should be viewed the same and always competed to the highest standard. Tasks you feel are too big or you dread to start should be the ones you complete first. Dividing these tasks up can also help you deal with the completion of them. Completing the unpleasant tasks first gets them out of the way allowing you to move on to more rewarding and engaging tasks.
Making sure your employees are fully motivated should be a key aspect of any business as an unmotivated employee can potentially cost your organisation valuable time and money. Here at ELF Productivity Limited we have created an effective time and attendance system which can not only calculate hours worked but also monitor the time spent on each activity, thus providing a reporting tool breaking down each employee’s day. This information can help identify employees who are either cherry picking, the easier tasks or those employees who are being burdened with the more mundane or difficult activities. Distributing these tasks more evenly can have a huge improvement on overall employee morale and therefore motivation.
For more information on how we can help your organisation manage your employees time more efficiently, contact us today!