Like most companies, you need accurate Time and Attendance software for processing payroll and calculating employee balances of vacation leave, sick leave, and other special kinds of leave. You can get many more benefits from Time and Attendance software when billing clients on a project basis. Here, we focus on how Time and Attendance software makes it facile to bill a client for different kinds of project labour, especially involving contributions from multiple employees or contractors, which we will just call workers.
Ease of Use: You need software that workers can use without assistance. Automation makes your job of managing a project and coordinating the billing of labour costs less labour-intensive. Use a Time and Attendance system to assign each worker unique log-in information. On your side, use the system to look up a worker’s time records, and to track his or her hours worked per day, per week, per month, per year, and for custom date ranges.
Financial Management: A good software solution permits you to easily download a worker’s time records onto a spreadsheet. A project may require you to track a worker’s time spent on different tasks or roles, and so just having the total hours worked will be insufficient.
Work Categorisation: For project billing, software helps you track a worker’s time using a system of codes. A solution should enable you to use a separate code for each employee based on the type of task or role performed. In one day, a worker might perform three tasks or roles.
Reporting: Inside your spreadsheet, you can colour code each worker’s hours spent on a specific task or role, and calculate the labour cost for that appropriate hourly rate. Alternatively, you can track each employee’s time worked on a task or role in a separate column of the spreadsheet. By filtering your spreadsheet by colour code or column, you can analyse for how many hours you should bill the client for each type of labour (based on task or role) on a major project.
These kinds of features of Time and Attendance software are convenient when workers earn different hourly rates depending on their task or role. To learn more about how Time and Attendance software can be used in project management, please contact us at ELF Productivity.